Data Entry Specialist

Data Entry Specialist Department:
Human Resources

Reports To:

HR Director

Location:

Office-Based Position Summary Hospital to Home LLC is seeking a detail-oriented Data Entry Specialist to support Human Resources by maintaining accurate employee records and compliance documentation. This position is primarily focused on data entry, document management, record auditing, and database maintenance. The ideal candidate will have strong organizational skills, excellent attention to detail, and experience working with electronic records, spreadsheets, and online systems in a fast-paced office environment.

Essential Duties and Responsibilities Enter, update, and maintain employee information in electronic databases, HR systems, and compliance tracking platforms.

Review employee records for accuracy, completeness, and missing documentation.

Upload, download, organize, and file electronic personnel records and supporting documents.

Track and maintain employee certifications, licenses, and required compliance documentation.

Monitor expiration dates and update records as renewals and new documentation are received.

Generate reports and maintain spreadsheets related to employee records and compliance status.

Perform routine audits of electronic files to ensure data accuracy and consistency.

Communicate with employees and supervisors to obtain missing or updated documentation.

Scan, index, organize, and archive personnel documents in accordance with company procedures.

Assist with document preparation for audits, inspections, and regulatory reviews.

Maintain confidentiality while handling sensitive employee information.

Provide administrative support for Human Resources projects and recordkeeping functions as assigned.

Qualifications

Required Qualifications Minimum of two (2) years of experience in data entry, administrative support, records management, or a related office environment.

Strong computer skills, including Microsoft Office applications, particularly Excel and Outlook.

Experience working with databases, electronic records systems, document management platforms, or HR software.

Ability to accurately enter, update, and maintain large volumes of data.

Experience creating, editing, organizing, and managing PDF documents.

Strong attention to detail and commitment to data accuracy.

Excellent organizational and time-management skills.

Ability to manage multiple priorities while meeting deadlines.

Strong written and verbal communication skills.

Preferred Qualifications

Experience with employee records, compliance documentation, credential tracking, or healthcare administration.

Familiarity with HRIS systems, workforce databases, or document management software.

Experience performing records audits and quality control reviews.

Work Environment This position is based in an office setting and requires extensive computer use, electronic document management, and data entry throughout the workday. The successful candidate must be able to maintain confidentiality and handle sensitive employee information with professionalism and accuracy.
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