Administrative Function Support

Job Title: Administrative Function Support

Location: Richmond, VA

Employment Type: Temp (4 Months)

Industry: Manufacturing

Compensation: $23.39/Hour

Schedule: 40 Hours/Week 1st Shift

The Southeast Region Administrative Team serves as a critical support function for employees, customers, and leadership. The role is designed to deliver consistent, high‑quality administrative support, ensure smooth office operations, enhance employee experience, and strengthen customer relationships across the Southeast Region. Administrators are expected to operate with professionalism, discretion, collaboration, and a strong customer‑service mindset while supporting the client values and regional objectives.

• Supportive, team‑driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People‑first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

This role offers the chance to join a company that prioritises both people and performance—where your contributions directly impact client success while giving you room to grow and develop professionally.

Acara is a premier recruiting and workforce solutions provider—helping companies compete for talent. With a legacy of experience across various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes.

• Employee Support & Experience
  • Coordinate new hire onboarding and first‑day readiness
  • Manage cell phone coordination, upgrades, and support intake
  • Coordinate computer equipment and IT service requests
  • Support fleet vehicle coordination and related processes
  • Serve as a trusted point of contact for employee inquiries and guidance
• Phone System & Front Line Support
  • Support a direct‑dial phone system environment
  • Professionally assist callers in identifying the appropriate contact
  • Route inquiries efficiently to ensure timely resolution and support
• Mail, Shipping & Package Coordination
  • Pick up and distribute mail
  • Manage correspondence distribution
  • Coordinate UPS, Fed Ex, and courier services
  • Ensure timely handling of sensitive and priority materials
• Office & Employee Engagement Activities
  • Coordinate the annual employee appreciation event
  • Support office Town Halls
  • Lead quarterly community charity events such as Toys for Tots, food and clothing drives
  • Organize and support meetings and training (materials, catering needs, snacks, etc.)
• Office Operations & Facilities
  • Vendor Contract Management and vendor relationships, including:
    • Coffee services
    • Pest control
    • Janitorial services
    • Shredding services
    • First‑aid kit suppliers
    • Building parking permits
  • Coordinate renewals, service requests, and issue resolution
  • Lead renewals, remodels, and projects for the office, adjacent/warehouse, etc.
• Office Operations
  • Business licenses / Tax receipts
• Technology & Business Tools Proficiency
  • Initial troubleshooting with employees based on manuals, before opening tickets in MyIt — training received from IT admin calls and documents shared.
• Coordinate and collaborate with new regional initiatives
• Coordinate and collaborate with other local businesses’ needs
• Time management – prioritize tasks and meet deadlines across competing demands
• Client service mindset – deliver responsive, professional support to internal and external customers
• Analytical and logical reasoning – interpret information accurately and support sound decision‑making
• Conflict resolution and mediation – navigate challenges professionally and promote positive outcomes

• High School Diploma or GED
• 2+ years of experience in administrative support, office management, executive support, or a related business operations role.

• Working knowledge of:
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Power Point
  • Copilot
• Knowledge of the eVA system – Virginia's Marketplace
• Ability to learn and…