Administrative Specialist: Administration

Administrative Staff Specialist:
Central Administration #0003

Title:

Administrative Staff Specialist:
Central Administration #0003

State Role

Title:

Gen Admin Supv I/Coord I

Hiring Range: $52,612.00 - $82,077.00

Agency:
Dept of Corr
- Central Admin

Location:

DOC Headquarters

Job Duties

Under the direction of the Director, this position will:

• Provide executive-level administrative support to the Director of the Virginia Department of Corrections
• Manage the daily operations of the Director's Office with a high level of professionalism and discretion
• Coordinate the Director's complex calendar, scheduling meetings, briefings, and engagements
• Prepare, review, and manage executive correspondence and communications
• Coordinate and facilitate communication between the Director and Executive Leadership Team
• Organize meetings, travel arrangements, briefings, and executive-level logistics
• Maintain confidentiality while handling sensitive and time-critical information
• Ensure efficient workflow and organization within the Director's Office
• Serve as a key liaison for internal and external stakeholders
• Perform other related duties as assigned

Minimum Qualifications

Strong knowledge of modern office practices, administrative procedures, and professional communication standards. Solid understanding of English grammar, spelling, and punctuation. Working knowledge of office automation systems, office equipment, and Microsoft Office Suite applications (Word, Excel, Outlook, PowerPoint). Proficient keyboarding, data entry, and document preparation skills. Skill in using automated systems, databases, and technology to manage workflow and information. Strong organizational skills with the ability to prioritize tasks and manage competing deadlines.

Ability to interpret, understand, and follow detailed written and oral instructions. Ability to communicate clearly, professionally, and effectively with internal and external customers, both verbally and in writing. Ability to manage confidential information with discretion. Ability to work independently, manage time effectively, and maintain accuracy and attention to detail in a fast-paced environment. Extensive experience providing office or administrative support in a professional setting, preferably in a related or customer facing area.

Experience preparing correspondence, managing schedules, coordinating logistics, or supporting executive level leadership.

Additional Considerations

Experience supporting senior or executive leadership, including managing high level correspondence, briefings, or scheduling for executives. Experience demonstrating a People First culture, including delivering high-quality customer service, fostering positive relationships, and communicating with respect, dignity, and fairness. Experience handling sensitive, confidential, or time critical matters requiring sound judgment and discretion. Experience working effectively in a fast-paced environment requiring rapid prioritization and frequent interaction with internal and external customers.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:
Background Investigation Requirements:
All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position. Drug Testing Requirements:
Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver's License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements :
Application and/or résumé for this position are only accepted electronically through the Commonwealth of…