Part Time Administrative Assistant

Prospect Blue is partnering with a Richmond-based client ~ an industry leader in transportation and logistics ~ to hire a Part-Time Executive Assistant
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This role offers the opportunity to work closely with senior leadership, providing high-level administrative support and helping drive efficient day-to-day operations. The ideal candidate is highly organized, exercises strong judgment and discretion, and thrives in a fast-paced environment with competing priorities.

The Executive Assistant serves as a trusted partner to leadership, managing communications, coordinating complex schedules, and supporting key executive initiatives.

• Manage complex calendars, including scheduling meetings and resolving conflicts
• Prepare, proofread, and edit correspondence, presentations, reports, and other documents
• Handle confidential and sensitive information with professionalism and discretion

• Serve as the primary point of contact between executives, employees, clients, and external partners
• Screen, prioritize, and route emails, calls, and messages on behalf of executives
• Draft communications and respond to inquiries as delegated
• Coordinate internal and external meetings, including agenda creation and follow-up action tracking

• Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
• Process travel expenses, reimbursements, and corporate credit card reports

• Assist with special projects, research, and data collection
• Track deadlines, deliverables, and key performance indicators for executive initiatives
• Support event planning, including board meetings, leadership retreats, and company functions

• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
• Ability to multitask and adapt to shifting priorities
• High emotional intelligence and professional demeanor
• Strong problem-solving and critical thinking skills
• Proactive mindset with the ability to anticipate needs
  
  Experience in a corporate, nonprofit, or fast-paced environment preferred