Project Admin

Job Summary

Miller Electric is seeking a Project Administrator who reports directly to Senior Project Leadership. This role is project-based, working directly from a construction site office. The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support.

• Organize and maintain project billing records, including requesting new job numbers from accounting, maintaining billing/work order spreadsheets, and billing through various electronic invoicing systems as required by the customers, which may also include closing work tickets.
• Type, prepare, and/or create various memos, faxes, emails, reports, calendars, schedules, project documents, meeting minutes, and other documents; distribute to facilitate day-to-day project or business administration.
• Process project contracts through the Contracts Department.
• Coordinate arrangements for special meetings and training on an as‑needed basis.
• Provide word processing, and spreadsheet support for managers.
• Assist in collecting outstanding invoices.
• Prepare, organize, and maintain project billing and contract maintenance books.
• Provide a professionally maintained office environment.

Education & Experience

• High school diploma
• Excellent communication skills
• Ability to maintain a high level of trust and confidentiality with sensitive items
• Positive attitude and the ability to work with and learn from others
• Computer skills to include word processing and spreadsheet applications
• Interpersonal skills to effectively communicate with both internal and external customers
• Skill in organizing and establishing priorities
• Excellent attention to detail
• Ability to work independently
• Ability to handle multiple tasks and prioritize workload accordingly

• Knowledge of the Construction industry
• Experience with MSSuite
• Experience using COINs
• Experience with Schedule of Values (AIA docs)
• Project management assistant experience
• Accounting experience

• Medical and Dental (100% of the premium covered by Miller Electric)
• 401k retirement with company matching
• Vision plans
• Disability Insurance
• Basic and Supplemental Life Insurance
• Flexible Spending Accounts
• Travel Accident Insurance
• Paid Vacation & Holidays
• Tuition Reimbursement Program
• College Coach Services

Equal Opportunity Employer / Veterans / Disabled