Executive Assistant

Executive Assistant

The Department of Medical Assistance Services (DMAS) is excited to offer a competitive opportunity to serve as the Executive Assistant in the Director's Office. Job responsibilities will include, but are not limited to:
The Executive Assistant to the Agency Director and Chief Deputy Director provides comprehensive executive-level administrative and operational support. This position serves as a trusted liaison for the Agency Director and Chief Deputy between HHR, Executive Leadership team, government officials, stakeholders and agency staff. The Executive Assistant manages complex scheduling, coordinates executive communications, oversees special projects while maintaining the highest level of professionalism, discretion, and confidentiality.

Key Responsibilities are managing and maintaining both the Agency Director and Chief Deputy's complex calendars, scheduling priorities, timekeeper, meetings, and travel arrangements. Coordination of executive-level external and internal meetings and stakeholder engagements. Prepare meeting agendas, briefing materials, presentations, reports, and correspondences. Screen, prioritize and respond to inquiries to the Director. Track action items and ensure timely follow-up on executive decisions and commitments.

Serves as a primary point of contact for internal and external stakeholders on behalf of the Director. The business needs of the position have in-office requirements to include but are not limited to attending the in-person training and/ or meetings and collaboration with DMAS stakeholders. Located in beautiful Central Virginia, the Richmond area puts you just 2 hours from the Blue Ridge Mountains, Virginia Beach and Washington DC.

To learn more about the Richmond, VA area visit: https://(Use the "Apply for this Job" box below). The Department of Medical Assistance Services (DMAS) is working to improve the health and well-being of Virginians through access to high quality health care coverage. DMAS wants talented individuals who can align their experience with the mission of the agency and its core values – service, collaboration, trust, problem solving and adaptability.

At the Department of Medical Assistance Services (DMAS) we encourage and promote that you Come as you are | Become who you want to be | That is our promise.

Competitive candidates will meet these minimum qualifications:
Considerable experience of programs, operations and administrative policies and procedures within the Public Sector. Considerable experience coordinating complex schedules, meetings, or projects. Considerable experience generating travel arrangements. Considerable experience utilizing Docusign. Considerable experience analyzing, interpreting, and applying federal and state laws/regulations. Considerable experience meeting deadlines. Considerable experience communicating with internal and external stakeholders. Considerable experience utilizing Microsoft Office Suite. Considerable experienced utilizing the Cardinal Human Capital Management (HCM) System.

Competitive candidates should meet these additional considerations:
Considerable experience or knowledge of state government operations.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

The Virginia Department of Medical Assistance Services (DMAS) does not offer employment-based Sponsorship. Selected candidates will have their work authorization completed using the E‐Verify Program. The Department of Medical Assistance Services (DMAS) is an Executive Branch agency that will adhere to all policies and procedures, to include the Commonwealth's Department of Human Resource Management Policy 1.61 Teleworking. This position could be expected to work in the office as driven by business needs.

Telework arrangements are a privilege and may be rescinded at any time based on performance and/or business need. The agency reserves the right to modify or terminate a telework arrangement, provided that reasonable notice is given to the employee. This position requires a…