Administrative Assistant

Job Summary

The Administrative Assistant provides various levels of support to the local office, from routine hospitality and facilities tasks to production of legal documents. They partner with numerous departments to ensure smooth operation of the office. Tasks vary from the processing of vendor invoices, ordering supplies and preparation of monthly Concur reports. The other primary area of focus is assisting the Legal Assistants in providing a full range of support to the attorneys such as conflict and engagement management, expense report preparation and preparation/revision of documents.

• Under the supervision of the Office Administrator, engage in the support of the attorneys.
• Process invoices and monthly expense reports in Concur.
• Run conflict checks and open new client engagements as requested.
• Create engagement letters.
• Assist in the preparation/revision of correspondence, pleadings, and other documents such as PowerPoint presentations.
• Assist with scheduling, as requested. Close matters as instructed.
• Upload documents and emails to Netdocs document management system.
• Input attorneys’ time in InTapp.
• Book and organize travel arrangements through the firm’s travel agency, Lawyers Travel.
• Proofread documents.
• Other clerical assignments as directed.
• Perform routine hospitality and facilities tasks.
• Assist with all aspects of document reproduction and processing: copying, scanning, date stamping and preparing binders.
• Schedule service calls as needed.
• Function as liaison with both internal departments and outside agencies.
• Provide other administrative assistance as appropriate and requested.

• One year of experience in a legal environment is preferred.
• Strong verbal and written communication skills.
• Ability to multi-task, and timely respond to deadlines as well as balance workload.
• Possess working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong people skills and ability to work well in a cooperative office environment and communicate with attorneys and support staff on every level.

• High school diploma or equivalent required.
• 4‑year college degree preferred.

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Accounts
• Firm‑paid holidays, vacation and sick time

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.