Project Assistant; Administrative

About Us

We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Job Title: Project Assistant (Administrative)
Location: Richmond, VA 23227
Reports to: Project Management
FLSA Status: Non-Exempt

SUMMARY The Project Assistant assists the company in meeting its objectives and goals by supporting the Project Manager and project team who is responsible for overseeing and directing assigned commercial construction projects. The Project Assistant provides the required administrative support to the Project Manager and project team members to comply with company procedures and practices as well as the upstream client/customer requirements.

• Administratively assist with the execution and management of the terms of project contracts. Prepare and present computer-generated spreadsheets and reports.
• Prepare documentation to include general correspondence, matrices, and records as they relate to project site operations.
• At the direction of Project Manager perform administrative duties and responsibilities up to and including document control, electronic file management, and email electronic management.
• Learn required software platforms mandated by upstream client for reporting of payroll, subcontractor, and related project documentation.
• Support in the planning and scheduling of project site meetings and events.
• Comply with all company operating policies, procedures, and safety programs as established.
• Meet upstream contractual requirements for working on site full‑time.

None.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

You must be work authorized in the United States on a full‑time basis without the need for employer sponsorship now or in the future. The Company cannot offer employment to F‑1 (student) visa holders who require employer sponsorship in the future or cannot work now on a full‑time basis.

• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customer service skills.
• High School Diploma or equivalency.

• Direct experience with Microsoft Office Word and Excel.
• Lotus Notes familiarity preferred.
• Experienced typist.

• Excellent written and verbal communication and organizational skills.
• Excellent customer service skills.
• Ability to effectively organize and manage multiple projects.
• Technical skills in receptionist and related assignments.
• Integrity in the execution of work assignments.
• Strong attention to detail.
• Initiative to work independently and execute assignments.
• Commitment to company values.

Ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, general subcontractors, and suppliers.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear; use hands to finger, handle, or feel objects; walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl; and occasionally lift and/or move up to twenty‑five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

The employee may also be required to commute to field locations.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled.

Please review our Affirmative Action Policy
.