Administrative Coordinator of Instructional Programs

Position:
Administrative Coordinator of Instructional Programs (Spec III, Role Code 29144‑SW). Exempt, Pay Band 04.

Full‑time.

Work Schedule:

Monday – Friday, 8 a.m. to 5 p.m. Telework options are subject to change based on business needs. Sensitive position.

• Support the Division of Arts, Sciences, & Business.
• Coordinate dual enrollment and adjunct course observations and facility compliance.
• Assist the Dean with scheduling and tracking full‑time and adjunct evaluations.
• Track and maintain faculty qualifications files, ensuring completeness and accuracy.
• Coordinate assessment activities, ensuring deadlines are met and data is reported accurately.
• Ensure compliance related to purchasing, event planning, and other division deadlines.
• Assist the Dean on strategic scheduling initiatives, faculty overloads, course cancellations, credit for prior learning, and other division efforts.
• Schedule and coordinate hiring initiatives and processes for the division.
• Coordinate year‑long faculty orientation for new adjunct and full‑time faculty.
• Coordinate planned events such as completion ceremonies, awards ceremonies, and other celebratory events.
• Represent programs at outreach events and assist with public relations and marketing efforts.
• Coordinate with Enrollment Services, Advising Services, and the Dean on specific tasks assigned.
• Collect, maintain, and report data accurately and timely.
• Attend and provide support for on‑ and off‑campus activities and college events.
• Provide support to the Dean on special projects and other duties as assigned.

• Advanced knowledge, training, and/or experience in a related field.
• Experience working in an office environment.
• Proficient in integrated software systems (e.g., People Soft) with intermediate to advanced computer skills, including Microsoft Office (Word, Excel, PowerPoint).
• Skilled in generating reports, editing spreadsheets, and managing data efficiently.
• Strong organizational, interpersonal, and professional communication skills, both oral and written.
• Demonstrated ability to collaborate effectively with diverse faculty, staff, administration, and community members.
• Self‑motivated, diligent, and proactive contributor to the college experience.
• High‑quality customer service and professional interaction with individuals from diverse backgrounds.
• Desire and capacity to learn and grow as professional needs arise.
• Experience in creating and maintaining schedules.
• Discretion and sound judgment in decision‑making.
• Personal integrity, honesty, and confidentiality.
• Ability to manage multiple tasks and meet deadlines in a highly visible environment.
• Effective independent and collaborative teamwork abilities.
• Understanding of the mission, goals, and objectives of a community college.

• Knowledge and experience with People Soft.
• Experience in higher education.
• Extensive knowledge and experience with Microsoft Office applications.
• Experience working in a community college setting.
• Demonstrated success working with faculty.

Required travel:
Some overnight travel may be required.

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

Background check:
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, including fingerprint checks, local agency checks, employment verification, verification of education, and credit checks, and may require completion of the Commonwealth’s Statement of Economic Interest.