Senior Administrative Assistant – Legal, Consumer & Small Business

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem‑solving abilities to adjust or prioritize schedules based on last‑minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all‑hands meetings, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organization
• Participation in general administrative duties (copying), distributing mail, ad‑hoc projects, committees and/or group events
• Promote a fun and team‑oriented work environment

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
• Associates Degree (preferred)
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast‑paced environment (preferred)
• At least 3+ years of calendar management supporting multiple executives (preferred)
• At least 1+ year of meeting and event planning experience (preferred)
• Experience setting up video conference and Zoom/Skype technology for meeting user (preferred)
• Experience planning ahead and managing time effectively (preferred)
• Excellent written and verbal communications (preferred)
• Excellent organizational skills (preferred)