Records Clerk

Records Clerk

The Records Clerk is responsible for initiating, maintaining, updating, filing and destruction of resident documentation and records.

The Records Clerk is a civilian position which reports directly to the Records Room Division Supervisor and/or the Major of the Records Room Division.

Position is open until filled and the position is at‑will.

• Initiate a new record for all new offenders committed to the Richmond City Jail.
• Be detail‑oriented to read and interpret court documents and update court information in Jail Tracker.
• Accurately apply credits, compute sentencing information and determine the correct booking code for each record.
• Provide customer service to internal/external customers and agencies, the general public, courts, and attorneys.
• Set up releases, turnovers, bonds and run all VCIN/NCIC and local warrants.
• Keep an open line of communication with the courts to resolve any discrepancies.
• File all active and inactive paperwork.
• Read and respond to all resident mail both internal and external.
• Create an active file for each new commitment to the Richmond City Justice Center.
• Purge records in accordance with the Records Retention regulations.
• Maintain an accurate filing system.
• Purge records in accordance with the records retention regulations set forth by the Library of Virginia.
• Answer telephone inquiries and direct them to the appropriate individual.
• Maintain the confidence and trust of peers, superiors and the general citizenry.
• Be responsible for all other assignments as directed by the Records Room Supervisor or Sheriff or her designee.

• High School Diploma or equivalent.
• Knowledgeable with the Freedom of Information Act and records retention regulations set forth by the Library of Virginia.
• Knowledgeable in basic filing systems; one year records clerk experience is preferred.
• Ability to maintain confidentiality.
• Proficient in the use of Microsoft Office Suite, general office equipment and possess basic computer skills.
• Knowledge of intranet and Internet use.

• Numerous educational partnerships with local institutions of higher learning provide reduced tuition.
• Tuition Reimbursement.
• Basic Life Insurance.
• Group Health Insurance.
• Optional Disability and Family Life Insurance.
• Certified V3 Employer.
• Direct Deposit.
• Optional Deferred Compensation Retirement.
• Virginia Retirement System Retirement with Hazardous Duty Supplement for Deputies.
• 13 Paid Holidays.
• 13 Accrued Vacation Days Per Year.
• 15 Days Military Leave per Military Fiscal Year.
• 13 Accrued Sick Days Per Year.

The Richmond City Sheriff's Office is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.