Administrative Assistant

Administrative Assistant

Sydnor Hydro, a UFT company is a construction and equipment supply company specializing in groundwater and wastewater systems and products. We serve federal, state, and municipal governments as well as industrial, commercial, and recreational customers throughout Virginia and in eastern North Carolina, South Carolina, and Maryland.

We are seeking a highly organized and detail-oriented Administrative Assistant to support our day-to-day office operations. This role is ideal for someone who enjoys wearing multiple hats and thrives in a fast-paced environment. This position requires working in office in Richmond, VA, Monday – Friday 7am-4pm.

• Answer and direct incoming phone calls and greet visitors professionally
• Manage office correspondence, filing, and document organization
• Schedule meetings, maintain calendars, and coordinate travel arrangements as needed
• Order office supplies and ensure the office remains organized and well-stocked
• Prepare reports, spreadsheets, presentations, and other business documents
• Support leadership with various administrative projects and special assignments
• Use company vehicles on occasion to deliver parts to customers

• Reviewing hours submitted by employees
• Coordinate with managers to resolve timesheet discrepancies

• Enter job cost data into the accounting system and ensure accuracy
• Support invoicing, purchase orders, and vendor documentation
• Enter purchase orders

Required Skills

• High school diploma or equivalent required
• 2+ years of administrative experience, preferably in construction, manufacturing, industrial services, or a project-based environment
• Valid driver's license
• Proficiency with Microsoft Office Suite, particularly Excel
• Strong organizational, time management, and multitasking skills
• Excellent verbal and written communication skills
• High attention to detail and ability to maintain confidentiality
• Team-oriented with a positive, customer-service mindset
• A proactive attitude and willingness to jump in wherever needed
• The ability to build positive relationships across all levels of the organization
• Ability to work onsite 7am to 4pm

Preferred Skills

• Associate's degree
• Experience with accounting software. Foundations is a plus
• Experience with job costing or project accounting
• Experience with timesheet management programs

Compensation:

• $20-25 per hour
• Pay will depend on education, experience, skills, and location. The posted range reflects our current expectations but may change.

Join our team to innovate the future of water and wastewater. You'll collaborate with coworkers who are the best and the brightest, challenge yourself on exciting work, and help build the best water and wastewater platform company in the U.S.

Sydnor Hydro is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.