Project Administrator

Responsibilities

• Manage the administrative tasks associated with a project, including proposal and project registration, invoicing setup, coordinate project resources, and more.
• Use ECS systems to coordinate project resources, manage project paperwork and documentation, and maintain project schedules and budgets.
• Coordinate internal communications with staff members on a variety of projects, mentor junior staff, and support overall team development.
• Attend project meetings with senior staff and assist with resolutions to administrative problems.
• Communicate consistently with clients and external team members.
• Assist in managing project budgets, preparing invoices, and collection efforts.
• Prioritize tasks to meet project deadlines and consult with a supervisor to assist with daily prioritization.
• Demonstrate good project and contract management skills.
• Manage project budgets effectively.
• Host or attend client project discussions, follow up on reports, and determine if questions exist.
• Assist in maintaining the collections database and building relationships with clients.
• Work with office staff to achieve collection goals, prepare certificates of insurance, scan and link invoices or related documents to billing files, and assist in invoice revisions.

• High school diploma or GED required; bachelor of business or related field preferred.
• Minimum 2 years of related experience.
• Valid driver’s license if driving for or on behalf of any ECS subsidiary.
• Excellent oral and written communication skills.
• Basic project management and contract administration skills.
• Dependable, self‑motivated, responsible, and detail‑oriented.
• Ability to multi‑task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams, with clients, peers, and subordinates, and independently.
• Excellent interpersonal skills.
• Basic decision‑making skills.
• Work with a supervisor to understand priorities and urgency of work.

The expected pay range for this role and location is $20-$25 per hour. The final agreed‑upon compensation will be determined based on specific location and other individual qualifications.

ECS is an Equal Opportunity Employer. To learn more, clickhere.