Senior Executive Support Specialist | Calendar & Events

• Supports multiple executives, from Director to Managing Vice President level

• Handles critical administrative tasks and supports efficient running of the organization

• Prioritizes complex scheduling requests and adjusts to last minute changes

• Handles travel arrangements and creates timely expense reports

• Drives key team activities and events to promote a fun and team-oriented work environment

• Circulates information, answers questions and acts as a team ambassador

• Maintains exceptional attention to detail in tasks

Requirements

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace
• Associates Degree (Preferred)
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment (Preferred)
• At least 3+ years of calendar management supporting multiple executives (Preferred)
• At least 1+ year of meeting and event planning experience (Preferred)
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions (Preferred)
• Experience setting up video conference and Zoom/Skype technology for meetings (Preferred)
• Experience planning ahead and managing time effectively (Preferred)
• Excellent written and verbal communications (Preferred)
• Excellent organizational skills (Preferred)

🔍 ATS Optimization Keywords
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Hard Skills

• administrative experience
• calendar management
• meeting planning
• event planning
• Microsoft Office Suite
• Google Workspace
• AI tools
• video conferencing
• time management

Soft Skills

• attention to detail
• communication
• organizational skills
• team-oriented
• adaptability

Certifications & Qualifications

• High School Diploma
• GED
• Associates Degree