Executive Administrative Assistant

Executive Administrative Assistant

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to multiple senior executives within a fast-paced technology organization. This role requires exceptional organizational skills, calendar management expertise, and the ability to handle confidential information while supporting multiple priorities simultaneously.

Key Responsibilities:

• Provide executive administrative support to multiple senior leaders.
• Manage complex calendars, schedule meetings, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements and itineraries.
• Process expense reports and maintain accurate administrative records.
• Prepare meeting agendas, meeting minutes, and other executive documentation.
• Coordinate team meetings, events, and off-site activities.
• Communicate professionally with executives, business partners, and internal stakeholders.
• Assist with department administration and site-specific activities.
• Handle confidential information with professionalism and discretion.
• Support multiple projects while meeting deadlines in a fast-paced environment.

Required Qualifications:

• 3+ years of Executive Administrative Assistant or related administrative experience.
• Experience supporting senior executives or executive leadership.
• Strong calendar management and travel coordination experience.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently while managing multiple priorities.

Preferred Qualifications:

• Previous Bank of America experience.
• Experience supporting Global Technology organizations.
• Microsoft Copilot experience.
• Strong executive presence and interpersonal skills.

Work Arrangement:

Hybrid schedule with a minimum of three days onsite each week. Candidates must be available to work onsite from Day 1.