Administrative Assistant

• Serve as the primary point of contact for visitors, members, partners, and vendors.
• Greet guests professionally and manage the main phone line.
• Receive, log, and distribute mail, packages, and incoming checks.
• Maintain a clean, organized reception area and assist with visitor inquiries.

Executive Support

• Provide administrative support to the CEO and CFOO.
• Manage calendars, schedule meetings, and coordinate conference rooms, virtual meetings, and catering.
• Prepare meeting materials, organize documents, and assist with travel arrangements as needed.

Meeting & Event Coordination

• Coordinate internal meetings, board meetings, and staff events.
• Arrange room setup, catering, audiovisual equipment, parking, and attendee communications.
• Provide on-site event support, including guest registration, logistics, and post-event follow-up.

Administrative Support

• Assist with special projects and day-to-day administrative activities.
• Prepare correspondence, presentations, spreadsheets, and other business documents.
• Maintain electronic and paper filing systems.
• Monitor office supply inventory and coordinate purchasing as needed.