Administrative Assistant to Dean of Dual Enrollment and Early College

Working Title Administrative Assistant to Dean of Dual Enrollment and Early College Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number  Agency Germanna Community College Division Germanna Community College (Div) Work Location Stafford - 179 Hiring Range $56,230-$62,478 Annually, Plus Full State Benefits Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Full Time Does this position have telework options?

-Telework options are subject to change based on business needs
- Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule Monday – Friday 8:00 AM – 4:30 PM

Or as scheduled

Sensitive Position No Job Description

Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay.

Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking and many other activities.

serves as the principal administrative and operational support for the Dean and is responsible for coordinating the daily operations of the Office of Dual Enrollment and Early College. This position performs advanced administrative, operational, and project coordination duties requiring sound judgment, initiative, discretion, and a comprehensive understanding of college operations.

Working independently under the direction of the Dean, the Administrative Assistant coordinates activities that support Dual Enrollment and Early College programs; facilitates communication among college departments, K-12 school divisions, students, families, and community partners; manages senior-level administrative functions; and assists with planning, implementation, compliance, and reporting for departmental initiatives.

The Administrative Assistant also provides administrative coordination for the college’s Carl

D. Perkins Career and Technical Education Act (Perkins V) grant, supporting the Dean in the administration, documentation, reporting, and coordination of grant activities.

This position operates in a professional office environment and requires regular interaction with college leadership, faculty, staff, and K–12 partners virtually and in person. Occasional evening hours and travel to school divisions, meetings, events, or other Germanna campus locations will be required.

Provide comprehensive executive-level administrative support to the Dean of Dual Enrollment and Early College.

Responsibilities Include:

• Provide direct administrative support to the Dean, including calendar management, meeting coordination, agenda preparation, travel arrangements, and follow-up actions.
• Coordinate meetings with internal and external stakeholders, including school division leaders, college administrators, faculty, and community partners.
• Prepare agendas, meeting materials, minutes, briefing documents, reports, presentations, and official correspondence.
• Coordinate special projects and initiatives on behalf of the Dean.
• Monitor project timelines and follow up on assignments and action items.
• Maintain confidential personnel, student, and operational records.
• Coordinate purchasing, procurement, contracts, travel reimbursements, and departmental expenditures.
• Assist with budget tracking and financial documentation.
• Serve as the first point of contact for the Dean’s Office, exercising professionalism, discretion, and excellent customer service.
• Manage coordination with internal college offices (Enrollment Services, Academic Affairs,…