Administrative Operations Support Specialist

Administrative Operations Support Specialist

The Virginia Department of Conservation and Recreation (DCR) is hiring! DCR is the state's lead conservation agency, providing access for outdoor recreation, strengthening communities' flood resilience, and protecting what Virginians care about: clean water, parks, natural habitat, and open spaces. Serving a diverse commonwealth rich in nature and culture, DCR touches all Virginians' lives. Virginia State Parks' Business and Revenue Division is accepting applications for an Administrative Operations Support Specialist position.

This position provides on-site administrative support at Main Street Center in Richmond, Virginia. This role will perform background checks utilizing the Virginia State Police, VCIN, under the authority of the Office of Public Safety & Law Enforcement, which is responsible for the Department's access to this network. The position will be responsible for providing information to the Chief of Public Safety & Law Enforcement, or designee, for review as required by policy.

In this role, you will also support SharePoint administration by coordinating, organizing, and maintaining the Virginia State Parks Intranet. Responsibilities include ongoing management of document libraries, news features, automation repositories, calendars, knowledge resources, approval workflows, related data, and other identified information systems or administrative processes used across Virginia State Parks.

This position requires close collaboration with internal partners such as divisional staff, Information Technology, the Office of Public Safety and Law Enforcement, Human Resources, and various State Parks working groups.

In this position, you will:

• Maintain certified VCIN operator status and meet all requirements established by the Chief of Public Safety & Law Enforcement, who is the designated official through the Virginia State Police for the Department's VCIN access.
• Process background checks and provide information to the Chief of Public Safety & Law Enforcement for review and suitability determinations as outlined by policy.
• Provide support in maintaining administrative operations for the Virginia State Park Intranet SharePoint.
• Maintain a current and detailed SharePoint Site Map with scheduled quarterly updates.
• Collaborate with the Field Staff Administrative Coordinator to maintain a current SharePoint Standard Operating Procedure document.
• Assist the Business Administration and Revenue team with maintaining the automation repository and developing an owner maintenance schedule.
• Develop & maintain the division working group Team and associated channels.
• Advance and develop automations that effectuate efficiency amongst existing workflow procedures and processes.

This position is not eligible for teleworking or a hybrid combination of work. The selected candidate is expected to report to Main Street Center for each shift. This position may require limited travel throughout the state. This is a wage position, which is not eligible for Commonwealth of Virginia benefits (health care, paid leave, etc.) and is limited to working 1,500 hours from May 1 to April 30.

DCR provides the opportunity for wage employees to participate in tax-deferred compensation programs, supplemental disability insurance, and supplemental retirement accounts made available through the Commonwealth's provider network at the employee's expense. DCR's Mission is to conserve the natural, scenic, historic, and cultural resources of the Commonwealth. We invite you to learn more about DCR's efforts to CONSERVE.

Minimum Qualifications

• Knowledge and proficiency using Microsoft 365 software
• Experience demonstrating excellent writing and verbal communication skills
• Experience with database administration
• Familiarity with outdoor recreation operations
• Demonstrated knowledge and experience managing SharePoint or related website management experience
• Eligible to obtain and secure NCIC/VCIN criminal justice terminal operator certification within 90 days of employment and maintain operator status throughout the duration of employment.

Eligibility for NCIC/VCIN criminal justice terminal Operator

Must…