Senior Administrative Assistant - Otolaryngology - Days Job Richmond area,Virginia USA,Administrative/Clerical

Senior Administrative Assistant
- Otolaryngology
- Days

The Senior Administrative Assistant provides comprehensive administrative support to the Chair and assigned faculty within the Department of Otolaryngology/Head and Neck Surgery.

Key Responsibilities

Faculty Support & Scheduling:

Manages faculty and division calendars
Updates and distributes on-call calendars
Tracks PTO and clinic closures

Meetings & Communication:

Sets agendas and distributes materials for division meetings
Manages event planning and logistics for division events

Travel & Reimbursement:

Coordinates travel (including prior authorizations)
Processes travel reimbursements

Credentialing & Purchasing:

Handles licensure and credentialing processes
Purchases medical/office supplies

Medical Administrative Tasks:

Uses knowledge of medical terminology to support secretarial duties
Compiles and maintains medical records, charts, and reports

Skills & Competencies

Organizational & Multitasking Skills
Excellent Communication (both written and verbal)
Proficiency in Medical Terminology
Knowledge of Hospital/Clinical Administrative Systems
Independence & Decision-Making Ability
Technological Proficiency (likely in tools such as Outlook, Excel, EMR systems)

Ideal Candidate Profile

Experienced in healthcare administration Comfortable balancing multiple calendars and priorities Familiar with academic medical environments Proactive and solutions-oriented, with good judgment

Licensure, Certification, or Registration Requirements for Hire: N/ALicensure, Certification, or Registration Requirements for continued employment: N/AExperience

REQUIRED:

Minimum of three (3) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e-mail/calendaring

Experience PREFERRED:

Four (4) years of previous secretarial/administrative work experience in an office setting
Previous experience in a health care setting

Education/training

REQUIRED:

High School Diploma or equivalent

Education/training PREFERRED:

Associate Degree in Business, Accounting or related field from an accredited program

Physical Requirements:

Physical
- Lifting 20-50 lbs.

Activities:

Prolonged standing, Prolonged sitting, Frequent bending, Walking (distance), Climbing (steps, ladder, other), Repetitive motion Mental/Sensory:
Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional:
Fast pace environment, Steady pace, Able to handle multiple priorities, Frequent and intense customer interactions, Noisy environment, Able to adapt to frequent change

EEO Employer/Disabled/Protected Veteran