Administrative Assistant for the Division of Health Professions

Working Title Administrative Assistant for the Division of Health Professions Role Title Administrative and Office Specialist III

Role Code 19013 FLSA Nonexempt Pay Band Position Number  Agency New River Community College Division New River Community College (Div)

Work Location Pulaski - 155 Hiring Range $39,000-$41,000 Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Full Time Does this position have telework options?
-Telework options are subject to change based on business needs
- No Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule Monday-Friday

Sensitive Position No Job Description

New River Community College is a two-year public institution of higher education operating under a state-wide system of 23 community colleges. The college is located on a one hundred plus acre site at the intersection of U.S. Routes 11 and 100 in Dublin, Virginia with an instructional site in Christiansburg. The campus provides modern, well-equipped facilities for the career technical education programs as well as for the college transfer programs.

Approximately 4,000 students comprise the student body.

The people employed by New River Community College embrace the philosophy that all individuals should have an opportunity to develop and extend their skills and knowledge to increase awareness of their roles and duties as citizens. The college serves the educational needs of the public and assumes a duty to help provide the requirements for trained workers in the region through a combined effort with local industry, business, professions, and government.

The college promotes equal opportunity for prospective students and employees.

• Manage office functions for the division of health professions so matters are handled in a professional, efficient, and timely manner.
• Maintain strategic documents and course plan files for the division.
• Create, revise, and maintain programs data spreadsheets for accreditors and regulatory bodies.
• Assist as needed with regulatory reports for various regulatory and accreditation bodies.
• Maintain and monitor budgets for all departmental accounts in the division.
• Maintain health profession student files.
• Assist the dean with grant proposals.
• Assist the health professions clinical coordinator with duties including reviewing immunization records, tracking student progress toward meeting the requirements, and submission of required student information to the various clinical affiliate databases.
• Assist the health profession’s division faculty with instructional needs, such as book order submissions, securing desk copies and supplies, etc. and monitor faculty for completion of various surveys and submission of final grades.
• Coordinate procurement for items requested by faculty and staff.
• Assist in credentialing for the division. Assist in the planning and coordination of division events.
• Serve as a liaison to college personnel regarding scheduling and use of facilities.
• Collaborate with other departmental administrative staff and perform additional duties as assigned by the dean.

• May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Demonstrated knowledge of general office practices and procedures.
• Work experience in an office setting. Excellent organizational skills, oral and written communication skills, and computer skills.
• Ability to create, revise, and maintain data in Excel format.
• Ability to manage multiple priorities.
• Ability to work well with others in a professional manner.
• Flexibility and ability to meet deadlines while working effectively in a fast-paced, team-oriented environment.
• Ability to maintain confidentiality.
• Excellent problem-solving and decision-making skills.
• Proficiency with most current versions of Microsoft applications.

• Demonstrated success with health profession or health professions student scheduling.
• Work experience in a team-oriented, health professions, or higher education setting.
• Proficienc…