Executive Assistant

Executive Assistant to the CEOH2H Emergency Services / Hospital to Home LLC

Reports To:

Chief Executive Officer

Employment Type:

Full-Time Salary Range: $65,000–$90,000 annually, commensurate with experience and qualifications

Position Overview H2H Emergency Services is seeking a highly organized, motivated, resourceful, and trustworthy Executive Assistant to the CEO to work directly with the Chief Executive Officer.

This is not a traditional administrative assistant position. The Executive Assistant will serve as an extension of the CEO and will be involved in executive-level projects, strategic initiatives, research, communications, social media production, scheduling, business development, and confidential company matters.

H2H is a rapidly growing EMS and medical transportation organization specializing in interfacility transportation (IFT), EMS, critical care transportation, and non-emergency medical transportation.

The successful candidate will have exposure to many areas of the organization and will regularly interact with company leadership, healthcare executives, business partners, vendors, consultants, attorneys, and other outside professionals.

We are looking for someone who can be given a project or problem, take ownership of it, determine the next steps, and see it through to completion.

Key Responsibilities Executive Support Work directly with the CEO to manage daily priorities and long-term initiatives.

Manage the CEO's calendar, meetings, appointments, and commitments.

Prioritize incoming requests and help ensure the CEO's time remains focused on the highest-value priorities.

Coordinate meetings with company leadership, healthcare executives, business partners, advisors, vendors, and outside organizations.

Prepare the CEO for meetings by gathering background information, documents, reports, and other relevant materials.

Draft emails, correspondence, presentations, reports, and executive communications.

Track commitments, deadlines, and action items.

Follow up with internal and external parties on behalf of the CEO.Maintain organized records of important projects, meetings, contacts, and priorities.

Assist with occasional personal scheduling and logistical matters when necessary.

Special Projects & Strategic InitiativesA significant portion of this position will involve helping the CEO manage projects outside of traditional administrative responsibilities.

Responsibilities may include:

Manage and track CEO-led projects from beginning to completion.

Coordinate projects involving multiple departments and members of the leadership team.

Research new markets, healthcare organizations, companies, vendors, competitors, and potential business opportunities.

Assist with company growth initiatives, new locations, partnerships, acquisitions, and other strategic projects.

Gather and organize information needed for executive decision-making.

Create project trackers and provide concise status updates.

Identify outstanding items and follow up with responsible individuals.

Help ensure important projects continue moving forward without requiring constant CEO involvement.

Take ownership of special assignments as business needs and opportunities arise.

Social Media, Marketing & Communications The Executive Assistant will take an active role in creating, producing, and managing H2H Emergency Services' social media presence.

This is a hands-on responsibility. We are looking for someone who can identify stories and opportunities throughout the organization and turn them into professional, engaging content.

Responsibilities include:

Develop and maintain a consistent social media content calendar.

Create, produce, and publish social media content across H2H's primary social media platforms.

Actively identify content opportunities throughout H2H rather than waiting for content to be provided.

Take and coordinate photographs and video at H2H locations, events, training programs, community activities, and other company functions.

Create short-form videos, employee features, recruiting content, company updates, and other engaging material.

Write professional captions, posts, announcements, and company updates.

Highlight H2H employees,…