PT International Admissions Assistant

Unit: Office of Strategic Enrollment Management

Department: Office of Admissions

Department
Summary: The VCU Office of Admissions in the Division of Strategic Enrollment Management and Student Success is actively searching for a part-time International Admissions Assistant. The International Admissions Assistant position provides exemplary customer service to prospective students, staff, and faculty to support the enrollment goals of VCU. This position will serve as part of a team of International Admissions professionals in the VCU Office of Admissions.

This position will perform data entry and other operations tasks in a fast-paced environment and enjoy the opportunity to work on a dynamic team. Training will be provided, so no prior experience is required. This is a part-time position expected to work 20-25 hours per week.

• Promote a culture of excellence, efficiency, and commitment by communicating with and responding in a timely manner to prospective international students, faculty, and staff. Communicate respectfully to internal (academic departments and other campus partners) and external customers.
• Respond to inquiries and questions from admissions applicants, typically within 24 hours, to ensure applicants submit required admissions documentation. Proactively inform applicants of missing application materials.
• Listen to and anticipate customer needs, provide clear and accurate explanations promptly in a professional and courteous manner to current and prospective undergraduate and graduate students (who contact the office in-person, by phone, or by email) on their application status and progress with appropriate documentation. May provide initial information on admissions, residency, registration, financial aid, housing, and billing procedures in compliance with University and SEMSS guidelines.
• Resolve any outstanding admissions issues within 5 business days, escalating to supervisor if necessary. Provides necessary follow up information (or referral) for special cases.
• Apply FERPA requirements as it relates to inquiries and responding to questions by observing confidentiality.

• Manage assigned credential evaluation caseload efficiently which includes reviewing graduate and undergraduate transcripts and calculate student’s GPA using the scale guidance provided.
• Complete the evaluation form and upload the form into Slate.
• Communicate to students for missing documents and provides solutions to issues with applications.

• Accurately review and evaluate admission decisions for Graduate applicants and process the decision for admission.
• Process change of major requests for undergraduate students received from applicants.
• Review submitted final official document and finalize of admission for International graduate and undergraduate

• Non-routine projects, such as providing division-wide support to other SEMSS offices during peak times, which may require occasional work weeks up to 30 hours and weekend work.
• Participate in cross training with admissions and division staff on selected projects.
• Complete assigned special projects as required or perform other tasks as assigned by the current supervisor.
• Attend VCU events such as Open House and Preview Days.

• This position requires on-campus work 100% of the time.
• This is a part-time position expected to work 20-25 hours per week. Never to exceed 1440 hours per year.
• This position requires occasional evening and weekend work –approximately 5 admissions events per year
• This is a restricted position with funding for one year. Continued employment depends upon continued funding.