Legal Management Assistant

Job Description

Prospect Blue is partnering with a Richmond, VA law firm to hire a
Legal Experience Management Assistant
for its Marketing & Business Development (MBD) team. This position provides administrative and data support for the firm’s Legal Experience Management function, with a focus on maintaining accurate and reliable information within the firm’s Foundation business intelligence system.

• Maintain and update data in Foundation and related business intelligence systems.
• Review daily data entries for accuracy, completeness, and consistency.
• Identify incomplete or inaccurate records and coordinate follow-up as needed.
• Assist with data collection processes, quality standards, and ongoing audits.
• Support the matter experience intake process, including data entry, attorney follow-up, Experience inbox management, and matter accreditation submissions.
• Collaborate with the MBD team and other departments to enhance attorney and profile data for marketing and business development opportunities.
• Assist with special projects and other duties as assigned.

• High school diploma or equivalent required; college degree preferred.
• Previous experience in a professional services or legal environment preferred.
• Proficiency with Microsoft Office.
• Excellent written and verbal communication skills.
• Strong attention to detail, accuracy, and proofreading skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong interpersonal skills and the ability to work effectively as part of a team.
• Ability to handle confidential information with professionalism and discretion.
• Flexibility to adapt to changing priorities and work overtime with short notice when needed.
• Ability to perform essential job functions, including extended periods of computer and keyboard use, with or without reasonable accommodation.