Coordinator, M-Clerkship, Department of Family Medicine | SOM

Advertising Summary

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.

School Of Medicine MBU

Family Medicine

To provide administrative, logistical, operational and technical tasks related to educational support for the Department of Family Medicine and Population Health undergraduate medical education (UME) programs. These the duties will include, but shall not be limited to, coordinating, and scheduling all internships and placements in Family Medicine for UME; providing assistance to UME leadership; providing organizational and administrative support for UME student programming and activities, and other duties as assigned.

• Update and maintain housing and rotation site information in electronic system
• Develop basic housing criteria and communicate housing policies to students
• Maintain and develop new housing sites and contracts
• Resolve housing problems such as moving student to alternate housing
• Negotiate discounted housing rates and generate housing agreements
• In coordination with the Director, M-3 Clerkship – assign student placements
• Report assignments to students and preceptors including yearly and monthly email reminders
• Prepare and distribute yearly packets to preceptors
• Work with students, team and Dean’s office to make sure that students have completed all site-specific requirements prior to arriving at that site

• Send weekly reminders to students and help answer questions students have each month about clerkship program

• Edit, print and distribute preceptor & student M3 guides
• Update curriculum electronically as directed by Clerkship Director
• Prepare student handouts and set up facility / coordinate testing for monthly student orientation and debriefing
• Attend monthly clerkship coordinator’s meeting

• Systematically distribute and collect student grades and evaluation information monthly
• Prepare grade/evaluation packets accurately
• Coordinate in a timely manner monetary award for students yearly, including for 12
  
  CRP and fmSTAT summer scholarships

• Track program requirements for 4th year students enrolled in the 1 2
  
  CRP program and maintain a binder with all the student requirements yearly
• Maintain the I2
  
  CRP graduate database
• Report and communicate 3rd year I2
  
  CRP placements in Peds, Surgery and Ambulatory with preceptors, students and clerkship coordinators

• Office Management backup support to executive assistant – including but not limited to facilities, scheduling of rooms
• Day to day running and running of reports
• Event management support
• Maintain budget for housing and M3 student exams
• Reconciliations of P-Card
• Manage ordering of department office supplies and orders

• Visit clinical and housing sites as needed at assigned clinical location within Virginia.

10% Other Duties as assigned

• Minimum of 1
  -3 years of relevant professional experience or equivalent combination of education, training and experience
• Excellent interpersonal and written/verbal communication skills
• Excellent analytical/decision-making skills
• Excellent computer skills (including database management), clerical skills and organizational skills.
• Ability to work effectively…