Procurement Specialist

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Job Information:

Job Title: Procurement Specialist

Duration: 3+ months

Job Summary

The Procurement Specialist is responsible for executing the appropriate procurement process to purchase goods and services from suppliers. Work requires the use of independent judgment and initiative in the review of specifications, receipt and verification of bids or proposals, and using own discretion to determine and execute the appropriate procurement vehicle or policy for each purchase request from the business.

Job Responsibilities

Procurement consultation: 60%

• Preparation and execution of solicitations, quotes, statements of work, orders, and renewals for the purchase of goods and services.
• Educate/facilitate primarily transactional business area(s) as assigned with the navigation of the procurement process.
• Establish defensible and timely contractual agreements
• Apply mutually agreed upon strategies between internal customers and suppliers by advising assigned internal customers on a regular basis
• Perform the proper procurement steps through to contract signature, including but not limited to sourcing, negotiating, and consulting, for primarily transactional business area(s) as assigned.
• Partner with and maintain consistent contact with internal customers while demonstrating Virginia Housing's competencies proficiently.
• Deliver timely contracts that meet the customers' needs.
• Act as liaison between the business and potential suppliers as appropriate
• Adhere to the processes and rules defined in Virginia Housing's Procurement Policy Manual.
• Collaborate with the Enterprise Governance Team and adhere to governance review processes where applicable

Electronic documentation maintenance: 20%

• Maintain complete and up-to-date electronic documentation of all procurement activities on a daily basis.
• Upload fully executed electronic copies of all contracts into the Procurement SharePoint site.
• Upload all background documentation into the supplier's folder into the Procurement Team Q:
  Drive.

Executive Order 20 (SWaM Spend): 20%

• Help Virginia Housing achieve a 42% or greater SWaM spend by recommending and documenting specific SWaM supplier solutions to assigned categories as assigned by Senior Procurement Manager.
• Accountability
• Communications
• Customer Service
• Job Knowledge
• Self-Management
• Analytical Skills
• Judgment
• Project Management

Education and Experience

Education: B.S. degree in supply chain management, logistics, or business administration preferred and/or relevant job experience in contract management and/or supplier management; or equivalent experience.

Experience :

• A few years' experience of diverse business experience in procurement related activities.
• A few years' experience of procurement, purchasing, contract management, supplier management, or related business experience.

• Seniority level Associate

• Employment type
  
  Contract

• Job function
  
  Product Management, Purchasing, and Supply Chain
• Industries Transportation, Logistics, Supply Chain and Storage, Real Estate, and Government Administration

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