Bookkeeper; Full Charge

Bookkeeper About Richmond Waldorf School

Richmond Waldorf School was founded in 1996 with a passion for providing children a holistic education that falls in alignment with their natural human development through hands-on, nature-rich, and play-based experiences. We are dedicated to providing a learning environment that cultivates creative thinking, genuine inquiry, and a love of learning. RWS has grown from a single Kindergarten classroom to a campus that serves almost 200 students from Pre‑K through 8th grade.

Our specialty program includes Movement Arts, Mandarin, French, Biking, Music & Strings, Handwork, Woodwork, Visual Arts, and Latin. Richmond Waldorf School is a Candidate School of AWSNA (Association of Waldorf Schools of North America), SAIS (Southern Association of Independent Schools) and is a member of WECAN (Waldorf Early Childhood Association of North America). We have a College, Board of Trustees, and Parents Association that help ensure support for the health of the school.

Our school is located on a beautiful, urban campus in the Northside of Richmond, Virginia in close proximity to Virginia Commonwealth University, University of Richmond, and only a few hours from the Blue Ridge Mountains, Washington, DC, and the coastal beaches of Virginia and North Carolina. Richmond is a rapidly growing city with amazing restaurants, a thriving art and music scene, and a plethora of outdoor parks and walking trails.

The James River winds its way through the heart of the city, offering four seasons of adventure and beauty.

To perform full charge financial accounting and reporting duties for Richmond Waldorf School, a non‑profit early childhood through 8th grade private school. This job operates in a professional environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners. This position reports directly to the Executive Director.

• Accounts payable:
  Review and post all accounts payable, confirm approval to pay from the Executive Director, Pay bills weekly.
• Prepare payroll for third party processing.
• Manage Aftercare software billing and receivable for the Aftercare program, Summer camp and other activities throughout the school year, coordinating with the Aftercare Lead.
• Manage third party tuition and fee management software and payments.
• Process cash, credit card, check and other payment processing payments.
• Process, record and make deposits, post to correct accounts and budget line items.
• Reconcile monthly operating checking and credit card statements by the 5th business day of the closing month.
• Coordinate with development staff regarding fundraising pledges and restricted gifts.
• Coordinate and work closely with the Executive Director and Business Office Manager.
• Provide budget line item reports periodically to faculty and administrative staff.
• Update and maintain Financial Accounting Manual.
• Provide financial information as required for annual audit or financial review and accreditation.
• Ensure compliance with IRS, the Virginia State Corporation Commission, the Virginia Department of Taxation and the Virginia Department of Agriculture.
• Engage onboarding process for new employees through HRIS platform, ensure complete before payroll processing, coordinate with HR support staff.
• Process Year End forms 1099 annually.
• Oversee credit card receipt collection and correct account classification.
• Review parent tuition and other finance accounts for past due status and communicate with parents for collection of past due funds. Coordinate with the Executive Director on severe past due accounts.
• Assist parents with questions regarding their finance accounts. Prepare letters when necessary to confirm amounts paid for tax purposes.
• Maintain positive relationships with parents and respond to all parent concerns.
• Maintain positive, professional relationships with colleagues and respond to all collegial concerns.
• Engages in on‑going professional and personal growth.
• Fulfills other duties, as assigned, relative to the job responsibilities.
• Maintain financial accounting and reporting systems in Quick Books Online .
• Develop new…