Asset Management Coordinator

VCDC is a nonprofit community development organization based in Richmond, Virginia. We provide capital solutions and strategic partnerships to support affordable housing and community development across Virginia and beyond. Our work includes equity investments backed by Low-Income Housing and Historic Tax Credits, compliance and capacity-building support, and consulting services. Through our affiliates, the Virginia Community Development Fund (VCDF) and Virginia Community Development Advisory Services (VCDAS), we also offer lending and technical assistance for housing, commercial, and economic development projects.

• People – We go the extra mile for those we serve and work with.
• Partnerships – We collaborate with empathy, curiosity, and shared purpose.
• Community – We define success by the housing and economic security we help deliver.
• Equity – We invest in overcoming injustice and advancing opportunity.

The Asset Management Coordinator will provide crucial administrative support to VCDC’s Asset Management Team, assisting with the management of affordable rental housing communities. Responsibilities include gathering and organizing information from internal and external partners, coordinating team activities, and maintaining data systems. The role involves preparing reports, managing schedules, performing clerical tasks such as filing and document preparation, and supporting special projects like audits and compliance reviews, ensuring smooth operations and effective communication across the team.

• Monitor and manage information received from property partners in support of VCDC’s evaluation of property performance and preparation of quarterly reporting, including, among other duties:
• Prepare and distribute notifications and be actively involved in the quarterly reporting process;
• Send notification to partners regarding industry changes and updates;
• Manage the department email account, highlighting questions or concerns for Asset Managers and saving relevant documents to VCDC shared drive, including general ledgers with supporting documentation, Operating Reserve bank statements, loan statements and related information;
• Track reporting progress, including reporting not yet received from partners, and send additional notifications as needed; and,
• Coordinate updates to VCDC database as needed for new properties, existing properties, and contacts.

• Prepare and send notifications of desk and on-site audits, and physical inspections, including requests for information needed prior to such audits and inspections;
• Support preparation of audit and inspection reports and receipt of responses from property partners, particularly for physical needs requiring correction or compliance matters requiring correction; and,
• Maintain information on property insurance coverage within VCDC’s data system.

• Manage departmental contact lists including Financial contacts and Property Management contacts;
• Assist the Asset Management team in planning and implementing training events, conferences, and similar activities;
• Coordinate and schedule travel as needed for the team; and,
• Special projects and requests, as needed.

The Asset Management Coordinator is expected to support the effective administration and coordination of VCDC’s Asset Management activities. The role requires strong organizational skills, attention to detail, and clear communication with internal team members and external property partners. Success in this position is demonstrated by accurate documentation, timely tracking of reporting and compliance activities, reliable management of information and data systems, and proactive coordination of team processes that support the oversight of VCDC’s housing portfolio.

At VCDC, we recognize that skills and impact come from a variety of paths. If you believe you have the skills and experience to succeed in this role, even if you do not meet every listed qualification, we encourage you to apply.