Office Manager

Office Manager

Hot Job

TEMPERPACK VA - RICHMOND, VA 23222

Job Description:

This person sets the tone for a well-maintained, welcoming workplace and holds themselves and the team accountable to shared standards — because a great office environment is everyone's responsibility, and the Office Manager is the one who keeps that visible.

Job Title :
Office Manager

Supervisor's Title :
Chief of Staff

Department:
Executive

Location:

Richmond, VA (Hybrid)

About Temper Pack

Temper Pack is a rapidly growing company based in Richmond, Virginia and with locations in Las Vegas, Nevada, and Lansing, Michigan. We design and manufacture innovative, sustainable packaging components for cold-chain shipping of food and pharmaceutical products. The markets we serve have an urgent need for disruptive, sustainable alternatives to replace the wide array of non-sustainable packaging materials conventionally used in the cold-chain such as Styrofoam coolers.

Our aspiration is to provide packaging solutions that customers and end-consumers feel great about using.

Office & Facilities Management

• Own the day-to-day condition of all shared spaces across two locations — conference rooms, kitchens, common areas, and collaborative zones.
• Conduct regular walkthroughs to identify maintenance needs, safety concerns, and experience gaps; escalate or resolve as appropriate.
• Serve as the primary point of contact for facilities-related issues and coordinate timely resolution with internal stakeholders or external vendors.
• Manage building access coordination, signage, and general physical plant readiness.
• Greet visitors and executive guests; ensure a polished, professional on-site experience from arrival to departure.

Vendor Management

• Own relationships with select facility service vendors — including janitorial, maintenance, and other recurring service providers — ensuring contract terms are met and service quality is consistently upheld.
• Conduct periodic performance check-ins with vendors; surface issues and escalate or resolve as needed.
• Manage vendor onboarding, documentation, and scheduling in coordination with Finance and Legal as appropriate.
• Source, evaluate, and recommend new vendors when needed; negotiate service agreements with guidance from leadership.

Supply & Inventory Management

• Own end-to-end procurement and replenishment for office supplies, breakroom snacks, beverages, and adjacent consumables across Richmond locations.
• Establish and maintain par levels; develop a system to prevent stockouts and avoid unnecessary rush orders.
• Manage vendor relationships for supply orders; track spend and flag budget variances.
• Receive and route deliveries; keep storage areas organized and accessible.
• Keep kitchens stocked, functional, and clean during business hours — and hold the team accountable to shared cleanliness standards (dishes, common areas, shared amenities).

Event Planning & Coordination

• Plan and execute internal events — team meetings, all-hands gatherings, offsites, holiday events, and culture-building moments — from concept through debrief.
• Coordinate logistics for external visitor experiences and executive-level meetings, including Board of Directors meetings, customer visits, and investor touchpoints.
• Manage event timelines, run-of-show documents, vendor coordination (catering, AV, décor), and on-site execution.
• Partner with the Chief of Staff and relevant ELT members to ensure events reflect Temper Pack's brand and culture standards.
• Develop and maintain an annual events calendar; proactively anticipate needs and lead times.

Employee Experience & Accountability

• Champion a high-standard employee experience— the kind of environment where people feel energized and proud to work.
• Maintain and communicate shared office norms and expectations (kitchen cleanliness, common area upkeep, visitor-readiness) and keep the team aligned and accountable.
• Serve as a visible, approachable presence in the office; proactively address friction points before they become recurring issues.

Meeting & Visitor Support

• Manage room setup and reset for all scheduled meetings — furniture, AV readiness, materials, and hospitality.
• Coordinate…