Meeting and Event Specialist

What part will you play? If you’re looking for a place where you can make a meaningful difference, you’ve found it.

The work we do at Markel gives people the confidence to move forward and seize opportunities, and you’ll find your fit amongst our global community of optimists and problem-solvers. We’re always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special!

Overview

Markel, a Fortune 500 company, is seeking a highly organized, detail-oriented Meeting & Event Specialist to support the planning and execution of high-quality meetings and events across the organization. This is a hands‑on, execution-focused role covering logistics, budgeting, vendor coordination, onsite delivery, and post‑event reporting, along with support for Markel’s promotional items program and the Swoogo event platform.

This role requires precision and follow‑through at every stage, from vendor quotes through final expense reconciliation, along with the ability to multitask and thrive under pressure in a fast‑paced environment. We're looking for someone who takes pride in getting the details right and is passionate about delivering memorable experiences that reflect the Markel Style.

• Impact:
  Deliver polished events that strengthen relationships with employees, clients, and partners.
• Creativity:
  Propose ideas, enhancements, and innovative solutions to elevate the guest experience.
• Dynamic environment:
  No two days are alike—plan, coordinate, and execute a variety of initiatives.
• Collaboration:
  
  Work with a supportive, high-performing team that holds a high bar for quality.
• Growth:
  Expand your expertise in corporate event planning, hospitality, technology, and branding.

• Provide comprehensive coordination across all phases of event delivery: planning, logistics, onsite setup, production, and post‑event closeout with consistent, reliable follow‑through on every task and deadline.
• Serve as dedicated support resource for the team through administrative tasks to enable seamless event operations and team success.

• Assist with RFPs, review event orders, track budgets, and reconcile expenses accurately.
• Coordinate with vendors to ensure services and materials are professional and reflect Markel’s high standards.

• Create branded event materials and signage to enhance guest experience.
• Use Swoogo event platform to manage event registration, communications, and event websites.
• Prepare nametags, gifts, gift bags, seating charts, event communications and registration lists with a high degree of accuracy, proofreading all materials prior to distribution.
• Maintain complete event documentation and post‑event follow‑up to ensure transparency and accountability.
• Perform additional duties as assigned.

• Research new event possibilities, propose creative approaches, and identify cost‑saving opportunities.

• Participate in ongoing learning opportunities, such as industry webinars and professional certifications, to support a culture of excellence.

• Bachelor’s degree required;
  Hospitality Management or Marketing preferred.
• Certified Meeting Professional (CMP) designation a plus.
• 3+ years of corporate meeting and event planning experience required.
• Demonstrated track record of meeting deadlines and managing multiple concurrent projects.
• Highly organized, detail-oriented, energetic, and solution-driven, with a sharp eye for proofreading.
• Proficient in Office 365, MS Teams, SharePoint, Web Ex;
  Swoogo experience preferred.
• Ability to travel overnight and work occasional evening or…