Management Analyst, Associate

About

Are you Richmond R.E.A.D.Y? Respect. Equity. Accountability. Diversity…
YOU
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This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

The anticipated hiring range is $54,503 - $78,401.
City of Richmond, Department of Fire & Emergency Services is seeking a qualified candidate for the position of Management Analyst to manage and coordinate Payroll and Sworn Recruitment functions for the department. As a member of the Business Office Team the incumbent may be assigned to any of the below administrative functions. Primary responsibilities will include the area of Procurement and Payroll.

• Ability to enter requisitions timely, coordinate with multiple stakeholders to execute all requirements necessary for the creation of Purchase Orders
• Forecast mid- and long-term purchasing needs of the agency to establish contracts that enable continuity of operations for purchases. (eg. IFB’s, RFP’s)
• Work with Agency Contract Administrators to ensure compliance.
• Attend all necessary DPS training and stay current on best procurement practices.
• Communicate lead times on purchase orders to keep agency informed on acquisition dates.
• Maintain integrity and professionalism in the day-to-day transaction of public business.

• Collects, reviews, and enters employee time and attendance data to ensure accuracy and compliance with organizational policies and labor regulations.
• Audits timesheets and payroll records to identify discrepancies, correct errors, and maintain precise documentation.
• Processes payroll adjustments such as overtime, leave, shift differentials, retroactive pay, and special pay situations.
• Provides guidance to supervisors and employees on time entry procedures, payroll deadlines, leave policies, and system usage.
• Coordinates with HR, finance, and department leadership to resolve payroll issues, ensure timely pay distribution, and support reporting or audits.

• Receives, reviews, and verifies invoices for accuracy, proper documentation, and compliance with purchasing and financial policies.
• Reconciles accounts payable transactions, resolves discrepancies, and maintains organized financial records.
• Communicates with vendors and internal departments to address billing issues, clarify charges, and ensure smooth payment operations.

• Supports month-end and year-end closing activities by preparing reports, tracking outstanding payables, and ensuring all invoices are properly recorded.
• Identifies, researches, and evaluates grant opportunities that align with departmental or organizational priorities.
• Coordinates with internal stakeholders and external agencies to track expenditures, maintain compliance, and support successful grant financial compliance.

• Maintain excellent customer service with internal and external customers.
• Aid in processing FOIA requests and returning general inquiries timely.

This position is considered Essential Personnel, which means that the incumbent is required to work when the City is closed due to public emergencies, critical or hazardous conditions or inclement weather. Teleworking options will not be granted for this position during the first year of employment.

• Manages and performs all functions as the Payroll Administrator for the department.
• Responds to internal and external payroll inquiries with courtesy and professionalism.
• Analyzes complex payroll with an understanding of the pay structure, personnel policies, and procedures, for sworn and civilian personnel.
• Maintains confidentiality regarding employees and safeguards employee digital and physical information.
• Serves as the lead Payroll representative and Subject Matter Expert (SME) member in the implementation of payroll technology for the department.
• Oversees, researches, and provides analytical report of payroll and leave transactions, exceptions, and changes in applicable payroll laws.
• Performs complex compensation research and comparative analysis.
• Provides substantial support and coordination of Sworn Recruitment and Promotional processes; assists in the development of recruitment sourcing and engagement initiatives and…