Management Analyst, Associate

Management Analyst

The anticipated hiring range is $54,503 - $78,401. The City of Richmond, Department of Fire & Emergency Services is seeking a qualified candidate for the position of Management Analyst to manage and coordinate Payroll and Sworn Recruitment functions for the department. As a member of the Business Office Team the incumbent may be assigned to any of the below administrative functions.

Primary responsibilities will include the area of Procurement and Payroll.

Procurement

• Ability to enter requisitions timely, coordinate with multiple stakeholders to execute all requirements necessary for the creation of Purchase Orders
• Forecast mid- and long-term purchasing needs of the agency to establish contracts that enable continuity of operations for purchases. (eg. IFB's, RFP's)
• Work with Agency Contract Administrators to ensure compliance.
• Attend all necessary DPS training and stay current on best procurement practices.
• Communicate lead times on purchase orders to keep agency informed on acquisition dates.
• Maintain integrity and professionalism in the day-to-day transaction of public business.

Payroll

• Collects, reviews, and enters employee time and attendance data to ensure accuracy and compliance with organizational policies and labor regulations.
• Audits timesheets and payroll records to identify discrepancies, correct errors, and maintain precise documentation.
• Processes payroll adjustments such as overtime, leave, shift differentials, retroactive pay, and special pay situations.
• Provides guidance to supervisors and employees on time entry procedures, payroll deadlines, leave policies, and system usage.
• Coordinates with HR, finance, and department leadership to resolve payroll issues, ensure timely pay distribution, and support reporting or audits.

Accounts Payable

• Receives, reviews, and verifies invoices for accuracy, proper documentation, and compliance with purchasing and financial policies.
• Reconciles accounts payable transactions, resolves discrepancies, and maintains organized financial records.
• Communicates with vendors and internal departments to address billing issues, clarify charges, and ensure smooth payment operations.

Grants:

• Supports month-end and year-end closing activities by preparing reports, tracking outstanding payables, and ensuring all invoices are properly recorded.
• Identifies, researches, and evaluates grant opportunities that align with departmental or organizational priorities.
• Coordinates with internal stakeholders and external agencies to track expenditures, maintain compliance, and support successful grant financial compliance.

Customer Service:

• Maintain excellent customer service with internal and external customers.
• Aid in processing FOIA requests and returning general inquiries timely.