Compliance Technician

Compliance Technician

Key account role supporting the Facilities Management (IFM), Compliance and Engineering teams in meeting their strategic business objectives, compliance requirements, and key performance indicators. The candidate must have an understanding and applicable knowledge of Fire Life Safety and building compliance requirements for Medical Office Buildings.

We are seeking a Compliance Technician to join our facilities management team, supporting our Facilities Maintenance program. In this role, you will assist with maintaining proper Fire Life Safety and building compliance requirements for client buildings.

Key Responsibilities

• Reviewing inspection documentation to identify deficiencies, required follow-up actions, and any necessary interim life safety measures (ILSM) or infection control / pre-construction risk assessments (ICRA/ PCRA)
• Coordinating and scheduling necessary corrective actions with vendors, the medical practice office, and internal maintenance team
• Maintaining organized records of inspection reports and related documentation in the designated physical or electronic binder system.
• Tracking inspection schedules and ensuring systems such as fire alarms, sprinkler and suppression systems, fire doors, and generator/emergency power systems are inspected, documented, and resolved in a timely manner.
• Regularly audits the CMMS database and works with the CW CMMS team to ensure recurring fire and life safety inspections are properly scheduled at the required intervals (e.g. quarterly, semi-annual, etc.) and supports the scheduling of upcoming inspections
• Meets with each Market FM Team on a weekly/monthly basis to review binders and report deficiencies or issues as they arise.
• Close working relationship with FM Team to work with vendors performing service. FM Teams owns overall process but this role will need to work directly with them and maintain a relationship with them.
• Point of contact to assist Mobile Techs with questions regarding work order process.
• Vendor meetings - meet with vendors, collect proposals, give recommendations, etc.
• Contact local AHJ for required inspections, corrective actions and reports.
• Provide assistance to the Mobile Tech Team - dispatching work orders to techs, ability to close work orders in CMMS system and respond as needed to emergencies.

2 - 3 years industry experience.

Computer proficiency in MS Office, including Excel, Word, PowerPoint, and Outlook.

Working knowledge of FAMIS
360 or similar CMMS system.

Strong organizational skills, including the ability to multi-task and prioritize efficiently.

Strong attention to detail.

Ability to work independently on assigned projects as well as in a team environment with multiple points of contact.

Ability to prepare written reports as well as communicate accurately, effectively, and persuasively.

ASHE Physical Environment Worker Certification

Working knowledge of Fire Life and Safety requirements

Certifications in any Fire Life Safety or building compliance coursework

Knowledge of codes, standards, guidelines from appropriate organizations In lieu of working knowledge, ability to learn requirements will be required.

NFPA

ASHE

FGI

ASRAE

Others as deemed appropriate