Clinical Experience Coordinator

Duties & Responsibilities:

Summary:

The VCU School of Education (SOE) seeks a Clinical Experience Coordinator who integrates operational management with instructional leadership. This 12‑month role serves as the strategic lead for the School’s clinical sequence, managing the lifecycle of field‑based experiences for educator preparation programs in the SOE, including the RTR Teacher Residency and educator preparation programs in Counselor Education, Art, and Music.

At VCU, we believe different perspectives and expertise expand possibilities and lead to stronger solutions. This value guides our recruitment process. We welcome applicants whose experiences and backgrounds will enrich our community of faculty, staff, and students.

This position is designed as a hybrid of systems and support. Approximately 20 hours per week are dedicated specifically to the RTR Teacher Residency, providing specialized support to teacher preparation and induction programs through the design and facilitation of professional learning and evidence‑based coaching. The Coordinator serves as the primary navigator for students, managing their logistical placements while ensuring they receive high‑quality mentorship aligned with the New Teacher Center (NTC) coaching model.

• Student Navigation & Success: Providing clear, empathetic guidance on the “hidden curriculum” of clinical placements—from professional expectations to navigating clearance hurdles.
• Instructional Leadership: Specializing in teacher induction and evidence‑based coaching (NTC model) to support resident teachers, new teachers, mentors, and coaches.
• Strategic Partnerships: Serving as the primary liaison between VCU and Virginia school divisions to align clinical placements with local hiring needs.
• Systems Management: Overseeing the data‑driven systems that track student clearances and accreditation requirements (CAEP/VDOE).

• Serve as the lead point of contact for students throughout the placement process, providing high‑touch support to navigate the “clearance” pipeline (background checks, TB testing, and liability insurance).
• Counsel students on professional ethics, workplace etiquette, and site‑specific expectations prior to and during their field experiences.
• Manage a high volume of student outreach via email, phone, and office hours to provide status updates, deadline reminders, and clarifying information.
• Act as the first point of contact for student concerns or “placement emergencies,” offering guidance and mediation to resolve performance issues or interpersonal conflicts at school sites.

• Co‑plan and facilitate professional learning experiences for teacher preparation and induction programs, that include:
  • VCU Clinical Faculty
  • RTR Beginning Teachers
  • RTR Teacher Residency
• Professional learning will occur during the summer months and continue throughout the school year.
• Professional learning formats will include both multi‑day sessions and shorter evening sessions, delivered in‑person and virtually.

• Supervise and support Beginning Teacher Coaches through:
  • Regular check‑ins
  • Collaborative planning of coaching sessions
• Support teacher induction efforts by coordinating and aligning beginning teacher supports.
• Collaborate with program leadership and district partners to ensure alignment across professional learning, instructional coaching, and induction goals.

• Audit student records for GPA and testing prerequisites to ensure compliance with Virginia Department of Education (VDOE) standards and CAEP accreditation standards.
• Analyze placement data,…