Assistant Athletic Director​/Academic Advisor

Assistant Athletic Director/Academic Advisor

Location:

Portsmouth – 740

Position Code: 29144-SW

Pay Band: 4 | Pay Range: $55,000 – $65,000 (commensurate with experience)

Duty Status:
Full Time (no telework). Emergency/Essential Personnel:
No

Schedule:

40 hours per week, Monday through Friday 8:30 am–5:00 pm. Evenings and weekends required.

The Assistant Athletic Director/Academic Advisor is a dual‑role position that combines academic advising for student‑athletes with high‑level operational leadership for the Athletics program. This position ensures student‑athletes receive comprehensive academic support to maintain eligibility and achieve success, while also managing strategic scheduling, travel coordination, and event operations for all athletic programs.

• Provide individualized academic advising to student‑athletes, including course selection, registration, and degree planning.
• Monitor academic progress, conduct grade checks, and implement success strategies to ensure NJCAA eligibility.
• Coordinate bi‑weekly advising sessions and maintain accurate records of student‑athlete performance.
• Serve as liaison to Admissions, Financial Aid, Educational Accessibility, Academic Affairs, and Tutoring services.
• Submit required eligibility and academic reports to the Director of Athletics.

• Develop and manage master schedules for games, practices, and special events, ensuring compliance with NJCAA regulations and institutional priorities.
• Design and implement comprehensive travel plans for teams, including transportation, lodging, and meals; negotiate contracts with vendors for cost‑effective arrangements.
• Coordinate with campus leadership and external partners to secure venues; oversee facility readiness, equipment setup, and safety compliance.
• Serve as lead for game‑day operations, supervising staff and volunteers, managing security coordination, and ensuring smooth execution of athletic events.
• Collaborate with the Director of Athletics to forecast operational budgets, monitor expenditures, and identify cost‑saving opportunities.
• Establish and maintain vendor relationships; oversee contract negotiations and ensure timely delivery of goods and services.
• Implement risk management protocols for travel and events; ensure adherence to NJCAA, institutional, and safety regulations.
• Utilize scheduling and logistics software to streamline operations; maintain accurate records for reporting and compliance.

• Act as a secondary point of contact for Athletics operations in the absence of the Director.
• Collaborate with campus departments (Finance, Marketing, Public Safety) and external partners for event execution.
• Contribute to strategic planning for Athletics growth and student engagement.

• Previous experience in academic advising and/or related student support services.
• Previous experience in athletics administration.
• Knowledge of NJCAA compliance and eligibility requirements.
• Strong organizational and time‑management skills with ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and student information systems.

• Experience coordinating athletic events and travel logistics.
• Familiarity with People Soft or similar student systems.
• Background in budget management and procurement processes.
• Experience working with community college students and diverse populations.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. Applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service‑Connected Veterans may also…