Curricular Operations Specialist

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.

Unit: School Of Medicine MBU

Department: Office of Medical Education

• Collaborate with the Assistant Dean of Educational Excellence, Quality & Accreditation (ADEEQA) to plan and execute all aspects of the annual curricular review and evaluation process, including development and scheduling of review teams, leading meetings, generating drafts of final reports, and ensuring continuous quality improvement of the curriculum.
• Utilize educational principles to independently review and revise recommendations generated as part of curricular evaluation processes, ensuring creation of specific, measurable, and timely recommendations for curricular revisions to be implemented by course and clerkship directors.
• Partner with the ADEEQA to provide training to students, faculty, and staff participating in the curricular review process.
• Oversee quarterly recommendation tracking of outcomes from curricular reviews, creating, disseminating, and collecting tracking documents from CDs, and reviewing results to identify areas where additional support may be needed to execute recommended actions.

• Act as a key contributor to the Office of Medical Education (OME) Evaluation Team, serving as a primary resource for the review and refinement of institutional evaluation tools.
• Leverage REDCap to design, deploy, and track non-recurring evaluation projects, ensuring accurate data collection and contributing to insightful analysis where appropriate.
• Collaborate with the OME Evaluation Team to document, oversee, and advance the continuous improvement of institutional evaluation instruments, fostering a culture of quality and excellence.
• Critically review and analyze institutional and national survey data to realize trends, identify opportunities, and collaborate with OME stakeholders to develop recommendations to address identified areas.

• Act as the primary point of contact for the submission and initial review of all new elective course requests from faculty.
• Support faculty in the development of course-level objectives for new courses, ensuring higher‑order thinking and application are incorporated where possible.
• Demonstrate exceptional customer service skills through active communication with faculty who submit elective course requests.
• Ensure all curricular development for elective courses is in alignment with established policies.
• Collaborate with the Clinical Curriculum Manager to maintain the elective catalogue and ensure the utilization of appropriate outcomes‑based learning objectives.

• Assist the ADEEQA with Liaison Committee on Medical Education (LCME) accreditation‑related initiatives.
• Maintain a repository of all LCME‑related documents, ensuring accurate, up‑to‑date information and that historical documents are available for reference as needed.
• Ensure consistent, ongoing review of curricular‑related policies to ensure they are reviewed on a cyclic basis, advancing any proposed policies or policy revisions through necessary approval channels.
• Maintain oversight of the OME data review schedule, ensuring consistent, timely review of identified items, revising the data schedule as needed to remain current with institutional and programmatic needs.

• Collaborate with faculty leadership on a variety of high‑stakes committees, providing administrative management to each identified committee; actively engage as a non‑voting member of each committee.
• Compile relevant data/documents for individual committee meetings, collaborating with committee leadership to develop agendas, prepare pre‑meeting information, distribute materials, and retain records as required by…