Associate Project Manager

Under the direction of the Chief Transit Operations Officer the Associate Project Manager is responsible for planning, executing, monitoring, controlling, and closing out projects funded and audited by Federal, State and Local authorities. The projects may include but are not limited to bus, paratransit, ferry boat, light rail, system support and facilities modes. The Associate Project Manager oversees all aspects of scope, schedule, budget, risk, and quality for assigned projects.

This position assists the Operations Project Contract Administrator in tracking, and managing grant funding, developing long range capital plans, fleet State of Good Repair (SGR) needs, and providing technical expertise in support of all public or mass transportation modes of service.

Essential Job Functions:

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned).

• Work to achieve department goals and objectives. Manage progression towards completion of project and contract goals and deliverables.
• Manage projects as assigned and funded. Oversees scope, budget, and schedule, and resolution of issues that pertain to successful project delivery and close out.
• Collaborate with Finance, Procurement, Planning/Development, and other stakeholders to effectively plan and manage deliverables established by Local, State and Federal agencies on the status of grant funded.
• Manages administrative processes for the initiation, planning, design, and delivery of complex capital projects.
• Assist the Operations Project and Contract Administrator in the development and maintenance of current design specifications needed for project related procurements.
  
  Develop project initiation and Request for Proposal (RFP) documents inclusive of Scope of Work. Participates in proposal evaluations, contractor selection, and negotiation of project scope, schedule, and cost. Manage project schedules.
• Assists in the maintenance the fleet disposition and fleet management plan(s) for the agency (Bus, Paratransit, Light Rail, Ferry, Trolley, and non-revenue assets).
• Assist the Operations Project and Contract Administrator in the development of detailed work plans for each mode of operations for the purpose of developing Capital Investment Plans, and Long-range transit plans to ensure asset SGR within operating and capital budgets.
• Assist the Operations Division and Executive Team with project related compliance with Federal, State and/or Local regulations including but not limited to:
  Federal Transit Administration (FTA) triennial reviews, safety audits, independent audits, etc.
• Prepare reports, studies, correspondence, long range plans, and/or presentations. Compile reports related to project completions, revisions or changes and compare information with project schedules. Complete milestone reporting for projects. Prepares and submits regular status reports to the Operations Project and Contract Administrator.
• Develop, manage, and update detailed total project cost estimates and exert cost controls during all phases of project delivery.
• Identify potential problem areas, take corrective action, advise others of required actions and escalate unresolved difficulties to the attention of appropriate authority.
• Monitor the work of consultants and/or contractors to ensure compliance with plans, specifications, and that materials and workmanship meet acceptable industry standards.
• Participates in the development of Capital Improvement Plan (CIP) and grant narratives in support of Hampton Roads Transit’s CIP Initiatives.
• Assist in developing systems designed to maintain scope and reduce time and costs of delivery of capital projects.
• Manage records created and received in compliance with the Hampton Roads Transit Records Management Policy and Procedures.
• Perform other duties as assigned.

Required Knowledge, Abilities and Skills essential to Job Functions:

Strong project management skills and knowledge of multi-modal revenue service principles. Ability to adjust to changing priorities, demands and timelines as needed, in a timely and effective manner. Effective decision-making based on business principles, analytical tools and…