Fiscal Technician

Fiscal Technician

State Role

Title:

Admin and Office Spec III

Hiring Range: $37,500 - $47,500 annually

Pay Band: 3

Agency: Virginia Employment Commission

Location: VEC CENTRAL OFFICE

Agency Website: https://(Use the "Apply for this Job" box below)./

Recruitment Type: General Public - G

In a shared services environment, performs routine financial and analytical duties associated with the timely and accurate processing of Accounts Payable (A/P) transactions (e.g., travel reimbursements, credit card and vendor payments, and recurring bills, such as utilities, rent and information technology) for shared services (VEC & VA Works) in accordance with state, federal and agency requirements (including the Commonwealth Accounting Policies and Procedures Manual, Prompt Payment Act, and Cardinal [state] accounting system).

Reviews and verifies vendor invoices, other A/P requests reported in the Financial Management System (FMS) and/or received manually; reconciles invoice to purchase order; ensures appropriate supporting documentation (e.g., invoice, receiving report and/or receipt) and appropriate management approval is provided; follows‑up with the end user, requestor and/or relevant party if additional information is needed; assigns correct financial codes (e.g., object, cost center, project, and task) and payment due dates;

prepares journal entries, as needed, to correct problems; processes and keys payment information; and maintains payment records.

Maintains effective working relationships with internal and external contacts to facilitate the prompt and accurate processing of payment transactions, and responds to requests for information timely and professionally.

• Knowledge of basic accounting and business principles and practices; A/P and travel requirements; office procedures and equipment; and records retention guidelines.
• Strong customer service, organizational, and oral and written communication skills.
• Ability to perform detailed accounting work; reconcile, code and post accounts; analyze, process and reconcile A/P transactions in accordance with established guidelines; update and maintain automated and manual records; track and report account information; maintain confidentiality; interpret and apply basic policies and procedures; and work effectively independently and as a team member.

• Knowledge of the Commonwealth of Virginia A/P processes, CAPP manual and GAAP, and Cardinal Financial and/or Oracle Financial systems.

• Applications must be submitted electronically through the VEC website. Mailed, emailed, faxed, or hand‑delivered applications and résumés will not be accepted.
• Applications are not accepted after the recruitment closing date.
• VEC does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.
• Applicants needing accommodations should contact the Human Resource office for additional information.
• The VEC does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the U.S.
• Notice: VEC will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.
• In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service‑Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.
• AHP Letter can be found by calling DARS at .
• Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022 and February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

• Email:
  Careersginia.gov for recruitment related questions. Emailed applications, resumes, or cover letters will not be accepted.

Diversity and inclusivity are at the heart of what we do in Virginia, and the VEC is committed to upholding these values in our employment opportunities across the Commonwealth to people from all backgrounds, including all races, ethnicities, genders, and abilities.

The Virginia Employment Commission is an Equal Opportunity Employer/Program, and a Virginia Values Veterans (V3) certified employer. Ameri Corps, Peace Corps, and other national service alumni are encouraged to apply.

Selected candidates must successfully pass a comprehensive background check including an FBI fingerprint background investigation.