Department Business Manager

Overview

Are you Richmond R.E.A.D.Y ? R espect. E quity. A ccountability. D iversity…
YOU !!!

About This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

Description The Human Resources Department’s mission is to support our customers in accomplishing their missions by attracting and retaining a highly skilled and diversified workforce that is compensated and rewarded for its effort in an equitable, safe and responsible work environment.

Our mission is accomplished within existing resources, in an environment of change, with integrity, and in a manner that is consistent with the City’s policies, Code of Ethics, merit system principles, and federal and state laws. We are responsible for recruitment and testing, classification and compensation, training, benefits administration, and workforce relations.

The Department Business Manager (DBM) is responsible for the day-to-day fiscal and business operations of the Human Resources Department, with primary emphasis on budget administration, accounts payable, billing reconciliation, contract and guarantee tracking, and financial compliance.

This position serves as the departmental fiscal lead and acts as a liaison to the Budget Department, Finance, Procurement, and Risk Management, ensuring that the department’s financial activities align with approved budgets, City policies, and regulatory requirements. The DBM reports directly to the Department Director and provides operational fiscal support to enable informed leadership decisions and perform other duties as assigned.

Duties include but are not limited to

• Manages the approved Department operating, enterprise, and grant budgets in coordination with the Budget Department.
• Tracks expenditures, encumbrances, and budget balances; identifies variances and prepares reconciliations.
• Prepares departmental budget submissions, justifications, and forecasts for review by the Department Director.
• Oversees accounts payable, invoice review, billing reconciliation, and financial coding accuracy.
• Ensures timely and accurate financial reporting in accordance with City standards.

• Administers departmental contracts, guarantees, and service agreements from a fiscal and compliance perspective.
• Reviews invoices for contractual compliance; coordinates corrections with vendors, Procurement, and Finance.
• Tracks contract balances, encumbrances, and funding sources.
• Monitors grants and externally funded programs to ensure compliance with reporting and reimbursement requirements.

• Provides financial data, reports, and analysis to support department leadership planning and operational decisions.
• Prepares operational status reports, fiscal summaries, and audit support documentation.
• Identifies fiscal risks and process gaps and recommends corrective actions.
• Supports internal controls, audits, and compliance reviews related to the department’s financial operations.

• Serves as the department’s primary fiscal point of contact with the Budget Department, ensuring alignment with Citywide budget policies and timelines.
• Coordinates with Finance, Procurement, and Risk Management on fiscal, contractual, and compliance matters.
• Maintains effective working relationships to support timely resolution of issues.

• May supervise administrative or professional staff performing fiscal or operational functions.
• Provides guidance, training, and performance feedback as assigned.

• Individual Contributor Competencies
  :
  Analytical Skills;
  Attention to Detail;
  Interpersonal Skills;
  Organizational Awareness.
• Leadership Competencies
  :
  Fiscal Accountability;
  Coaching…