Post-Award Research Administrator - Grants & Budgets

Advertising Summary:Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU's sponsored research, the School of Medicine is internationally recognized for patient care and education.

Unit:School Of Medicine MBU

Department: Pediatrics

Position Summary:

As a member of the Department of Pediatrics Research Office (PRO) and Child Health Research Institute (CHRI) administrative team, this position is responsible for sponsored research post-award administration as well as support of internally funded research projects. The position provides post-award financial and administrative support to research faculty at the individual award level with close attention to the adherence of all applicable Sponsor, institutional, state and federal policies and procedures.

Core Responsibilities: Manages post-award activities in support of an assigned portfolio of grants and contracts within the department.

Take the initiative to learn and use knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met, and closing out the award.

Tracks deadlines for Research Performance Progress Reports. Prompts faculty well in advance of deadlines, prepares and submits required report to various funding agencies.

Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research.

Ensures adherence to quality standards and all policies and award regulations. Creates high quality written documents if and as needed.

Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.

Oversees the award set up process in VCU's financial system. Distributes award information to PIs, co-PIs and relevant staff and other VCU academic units.

Monitors award spending and works with the PRO / CHRI administrative team to ensure accurate and timely effort allocations for budgeted personnel.

Reviews and reconciles award expenditures and budgets, making adjustments, as necessary. Projects and forecasts future award expenditures. Manages budget and spending tracking, reporting and compliance timelines through the lifecycle of the grant or contract.

Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions. Works with VCU's Office of Grants & Contracts to complete financial reports to be sent to sponsor, as required by the award terms and conditions.

Monitors compliance with agency and University regulations regarding reporting.

Coordinates and submits requests for No Cost Extensions, Carryover, Rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.

Facilitates the approval of invoices to pay subcontractors.

Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.

Assists in transferring awards out of the university.

Works with the PRO / CHRI team to close out all funded projects consistent with university process and timelines.

Follows and adheres to SOPs related to post-award functions.

Assists PIs with non-financial report submissions, as necessary.

Performs related responsibilities as required.Qualifications:

Minimum Qualifications1 year minimum experience in an academic institution, preferably medical research.
1 year minimum experience in post-award research administration or other closely related research position.
1 year previous experience in financial management.

Ability to lead multiple submission processes with and for busy clinical providers/investigators

Ability to work under tight deadlines

Very strong proficiency in Microsoft Excel.

Demonstrated ability to work in and foster an…