Payroll Tax Compliance Lead

Payroll Tax Compliance Lead

Summary:

The U.S. Payroll Tax Compliance Specialist supports the U.S. payroll tax team to deliver on critical payroll activities. These activities include, but are not limited to, keeping Capital One U.S. payroll tax accounts in good standing, timely and accurate tax setup in the Workday payroll system and ADP Smart compliance, state/local tax account maintenance, and overall compliance with applicable laws and regulations.

• Create efficiencies through continuous improvement for the team’s critical functions.
• Oversee the maintenance of all state and local tax withholding registrations and employer account numbers with the goal of maintaining compliance.
• Analyze root cause of escalated tax notices and work with the team to develop corrective action plans. Maintain penalty and interest expense at industry‑leading levels.
• Work closely with tax vendor to ensure all tax account discrepancies are researched, documented, and resolved promptly.
• Establish strong working relationships with internal partners including corporate tax department, tax audit, and payroll input providers.
• Identify, create, and deliver associate pay impact communications due to tax law changes.
• Support the team’s processes to ensure timely and accurate employee tax setup in payroll system.
• Complete a gross‑to‑net pay calculation outside of the payroll system and explain to associates with questions about their pay.
• Assist other Capital One HR Partners as needed to resolve errors and maintain or update accurate information in the payroll system.
• Assist in year‑end W‑2 preparation, bonus payroll, and equity processing.

• High School Diploma, GED, or equivalent certification.
• At least 2 years experience in payroll tax.
• At least 2 years experience with multi‑state payroll (5,000+ employees).
• At least 2 years experience with local taxes.
• At least 2 years experience with tax agency relations.
• Understanding of the gross‑to‑net calculation inclusive of pre/post tax deductions and taxable benefits.
• Strong understanding of end‑to‑end payroll and payroll tax laws and regulations.

• Associate degree.
• Professional certification such as FPC or CPP.
• 5+ years experience in payroll tax.
• 5+ years experience with tax agency relations.
• Experience with Workday Payroll.
• Experience with ADP Smart Compliance.
• Leadership experience.
• Demonstrated customer service skills, attention to detail, and decision‑making skills.
• Accustomed to fast‑paced environment.
• Strong desire to grow and learn.
• Familiarity with pay and benefit programs.
• Proficient experience working with Google Suite.
• Excellent verbal and written communications.

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

Richmond, VA: $78,400 – $89,500 for Sr. HR Associate.

Candidate salaries for other locations will equal the pay range applicable to that location. This role is also eligible for performance‑based incentive compensation, which may include cash bonus(es) and/or long‑term incentives.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well‑being.

Capital One is an equal‑opportunity employer committed to non‑discrimination in compliance with applicable federal, state, and local laws.