Senior Settlement Accountant

Cap Center is a technology-driven mortgage lender headquartered in Richmond, Virginia. We originate purchase and refinance mortgages, sell loans into the secondary market, and run an integrated platform that spans mortgage origination, servicing and real estate. Our success for over 29 years has been built on a dedication to client service and our reputation for doing business the right way.

The Senior Settlement Accountant owns the accounting and execution of cash flowing out at the moment of every Cap Center closing. Working alongside our in-house closing attorney — who validates each Closing Disclosure, file completeness, and disbursement authorization — this role executes the wires and checks, books the entries, reconciles the cash, and maintains the audit trail.

The right person blends accountant craft (general-ledger reconciliations, escrow trust accounting, three-way reconciliations under ALTA Best Practices) with closing-day discipline (timely wires, accurate CD-to-disbursement matching, clean audit support). The role is hands-on and high-frequency.

This is a fiduciary seat — the funds being disbursed are borrower, payoff, and settlement funds, not Cap Center's operating cash — and it carries direct accountability for the accuracy, timeliness, and integrity of every disbursement after the closing attorney's sign-off. Reports to the Controller.

Loan Closing Disbursement Execution

• Receive validated closing files from the closing attorney and execute the disbursement wires and checks per the Closing Disclosure (CD)
• Initiate payoff wires to existing mortgage holders, disbursements to outside settlement agents, and funds-due-to-borrower checks or wires
• Pay third-party fees per the CD — appraisal, credit, recording, transfer tax, broker compensation, and similar items
• Confirm wire receipts in real time; resolve same-day disbursement variances with settlement agents

Settlement and Escrow Accounting

• Book the journal entries for every closing disbursement — accurate GL coding, cost-center assignment, and fiduciary classification
• Maintain the settlement and escrow subledgers; ensure entries tie to bank activity daily
• Book escrow movements (taxes, insurance, HOA, MIP) into fiduciary accounting
• Reconcile settlement-side activity to the loan-level subledger and to the corporate GL on a regular cadence
• Handle unclaimed funds tracking and escheatment per state requirements

Escrow Account Reconciliation

• Perform daily and monthly three-way reconciliations of escrow trust accounts — book balance, bank balance, and escrow trial balance must agree
• Investigate and resolve variances within ALTA-compliant time frames (45-day close-of-reconciliation standard)
• Monitor stale outstanding transactions; follow up to clear or escheat as required
• Maintain documented reconciliation procedures and audit support for state regulators and the external auditor
• Enforce wire-fraud controls — callback verification on any change in wire instructions, dual control on outgoing wires per company policy
• Apply AML / OFAC checks on disbursement destinations where required
• Partner with the closing attorney on pre-funding compliance — TRID waiting periods, rescission rules, and disclosure completeness
• Maintain a complete, audit-ready trail for every disbursement — CD, wire confirmations, attorney sign-off, accounting entries

Loan Closing Disbursement Execution

• Prepare settlement-side close inputs — disbursement accruals, escrow reconciliations, fiduciary balance sheet schedules
• Reconcile the settlement subledger to the GL every month; investigate and clear variances
• Own the audit binder for settlement and escrow controls — schedules, reconciliations, supporting documentation
• Be the named owner for the external audit walkthrough of disbursement and escrow controls

• 100% of closing disbursements execute accurately and on time, with no client-impacting wire errors or delays
• Three-way escrow reconciliations completed on the ALTA cadence with zero unresolved long-aged variances
• A complete, organized audit trail for every closed loan — CD, attorney sign-off, wire confirmations, accounting entries
• Settl…