Charge Card Analyst

Charge Card Analyst

The Charge Card unit at the Department of Accounts (DOA) is seeking a qualified individual for a Charge Card Analyst position.

DOA's mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth's financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Job Duties

This position works with agencies, institutions, vendors, and the State Charge Card vendor to complete daily activities related to the Virtual Payables (VP) program and Charge Card program. Monitors the multiple email accounts; reconciles and processes the monthly multimillion dollar VP statement; researches and resolves outstanding payments; provides regular reporting on the program; identifies and recommends payment solutions using data mining methods;

recommends system modifications; identifies best practices and internal controls; develops formal documentation and guidelines; develops and performs audits based on potential areas of misuse or industry changes; evaluates and proposes recommendations for program, policy, and system enhancements; establishes, updates, and deletes access accounts for all online system access; researches and provides resolution to charge card administration problems for customers; communicates with charge card vendor;

reconciles daily transmissions to vendor for payments on the Purchase Card and Travel Card programs; works with customers on non-compliance with policy; and maintains files.

Minimum Qualifications

Education/coursework, professional experience, and/or internship in accounting, business, or a related field. Knowledge of accounting; finance and/or financial systems development. Proficiency with Microsoft Office programs (Word, Excel, Access, and PowerPoint). Strong organization; process improvement; analytical; and oral and written communication skills. Ability to record, compile, and perform complex analysis/reconciliations of a variety of financial data; prepare written documentation to support findings;

research and resolve financial issues; communicate effectively with internal/external staff; collect, maintain, and secure vendor data; read, understand, and apply technical and complex rules; write policies and procedures; and work independently in a professional manner in a fast paced environment. Ability to pivot and multitask in a fast-paced environment, while simultaneously meeting deadlines.

Additional Considerations

Enhanced knowledge in Excel with ability to complete pivot tables, vlookup, and other formula features. Experience working as an analyst; experience interpreting policy, procedures, laws and applying them; experience analyzing/auditing financial data; providing remote customer service; identifying best practices or internal controls; recommending IT system modifications; data mining;
Oracle People Soft Financial applications; knowledge of Cardinal Financial system, working with a charge card program; and Bank of America's Works application preferred. Considerable knowledge of electronic commerce practices; and state purchasing and travel policies and procedures preferred. Ability to write system documentation and guidance documents; and perform audits and identify potential fraud preferred.

Special Instructions

This position has a hybrid work schedule, working three days per week in the office in downtown Richmond, VA. This position is based at the DOA office at 600 East Main Street, Richmond, VA 23219. (Main Street Centre, the VA Lottery Building.) May be required to perform additional duties as assigned. May be required to assist in the event of an emergency.

There may be occasional needs to work outside of normal scheduled hours to meet department demands or deadlines.

Applications for this position will only be accepted online through the State website.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

All job offers will be contingent upon successful completion of reference checks and a criminal background check.