Chief Administrative Officer

Title:

Chief Administrative Officer

State Role

Title:

Gen Admin Manager III

Hiring Range: $150,000 - $170,000/annually

Pay Band: 7

Agency:
Department of Energy

Location:

Administration/Energy

Agency Website: energy.virginia.gov

Recruitment Type:
General Public - G

Virginia Energy is seeking a highly organized and strategic Chief Administrative Officer to provide leadership and oversight across administrative operations, financial management, procurement, grant administration, and executive support functions. This role ensures the agency operates efficiently, complies with state and federal requirements, and advances Virginia Energy’s strategic priorities through strong coordination, communication, and process improvement.

• Administrative & Staff Management
  • Oversee daily administrative functions, including finance, procurement, facilities, and support services.
  • Supervise staff and promote performance growth and professional development.
  • Implement policies and procedures that improve organizational efficiency and service quality.
  • Manage projects, expenditures, and budget plans to ensure fiscal responsibility and compliance.
  • Identify operational risks and apply mitigation strategies.
• Budget, Finance, Procurement & Grants
  • Lead the development and execution of agency budgets, financial plans, procurement activities, and grant portfolios.
  • Direct agency wide financial strategy and cross-divisional initiatives by leading strategic financial planning efforts, coordinating work across Finance Division units, and aligning financial priorities with agency goals and statewide transportation objectives.
  • Ensure all financial and procurement operations meet state and federal requirements.
  • Lead high-level financial review and quality assurance activities by overseeing complex financial reports, budgets, agreements, accounting transactions, and other financial deliverables to ensure accuracy, compliance, and completeness.
  • Provide expert guidance on financial policies, standards, and practices by interpreting applicable laws, regulations, policies, and procedures and advising Finance Division staff and agency leadership.
  • Oversee major financial projects by planning, coordinating, monitoring, and evaluating complex financial, grants, and procurement initiatives while collaborating with internal and external stakeholders.
  • Assess financial risks and recommend improvements by evaluating internal controls, compliance risks, and operational practices, and developing strategies to strengthen financial governance and accountability.
  • Improve financial processes, reporting, and systems for consistency and efficiency, promoting continuous improvement and modernization through strategic initiatives and enhanced business practices.
  • Coordinate executive-level financial communications by preparing analyses, reports, presentations, and recommendations that support agency wide financial planning and policy decisions.
  • Strengthen communication and collaboration between finance and program teams.
• Executive Support
  • Prepare accurate, timely correspondence, briefings, and responses on behalf of the Agency Director.
  • Provide policy guidance and coordinate information requested by leadership.
  • Serve as the agency’s administrative officer in meetings, briefings, executive discussions, and interagency engagements by communicating Finance Division priorities, providing informed recommendations, and serving as the agency head's designee as assigned.
  • Serve as liaison with Governor’s Office, Office of the Secretary of Commerce and Trade, the General Assembly, and agency partners.
  • Act on behalf of the Director as needed under the Continuity Plan.

Virginia Energy’s mission is to lead the Commonwealth to a safe, reliable and responsible energy future with greater emphasis on renewable energy programs and economic development, as well as implement the Virginia’s Energy Plan to ensure the Commonwealth has abundant, reliable, affordable and clean energy.

Come be a part of an agency that makes a difference. We have offices in Big Stone Gap, Charlottesville, and Richmond, Virginia

• Comprehensive experience in management, public administration, finance, or…