Executive Administrator; Y0371

Title: Executive Administrator (Y0371)

State Role

Title:

Gen Admin Supv I/Coord I

Hiring Range: $66,578 - $80,320

Pay Band: 4

Agency: Department of Juvenile Justice

Location: Central Office

Agency Website: http://(Use the "Apply for this Job" box below)./

Recruitment Type: State Employee Only - E

THIS POSITION IS OPEN TO CURRENT COMMONWEALTH OF VIRGINIA EMPLOYEES ONLY.

It is the policy of the Commonwealth to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.

Commonwealth positions offer a competitive benefits package, which includes:
Fourteen (14) paid holidays, Paid and Unpaid Leave (Vacation, Sick, Family Personal, Parental and FMLA), Health and Dental Insurance, Short- and Long-Term Disability, Employee Assistance Program (Counseling), Flexible Spending Account, and Life Insurance.

The Virginia Department of Juvenile Justice (DJJ) is committed to excellence in public safety by providing effective interventions that improve the lives of youth, strengthening both families and communities within the Commonwealth.

The Executive Administrator will provide confidential, efficient and accurate executive administrative support to the Deputy Director of Community Programs and other division staff. Will compile analytical data to develop monthly management reports for distribution. The person in this position will represent the Deputy Director to employees as well as others outside of the agency and maintain required personnel support documentation related to community employees to include maintenance of employee performance documentation.

The executive administrator will work independently, completing and coordinating a variety of assigned tasks and responsibilities; serve as a resource for information requested by staff, other state agencies and the public; and effectively communicate with others to accomplish tasks through influence and collaboration.

At a minimum, selected candidates must possess the following:

• Considerable knowledge of office administrative practices, including confidentiality, scheduling, records management, and workflow coordination
• Knowledge of meeting preparation processes, including agenda development, coordination of logistics, accurate minute-taking and distribution
• Ability to interpret procedures and protocols accurately and provide administrative guidance to division staff
• Skill in preparing, editing, and formatting documents, and correspondence
• Skill in using office technology and software to produce spreadsheets, presentations, and reports
• Ability to analyze information, identify routine issues, and recommend or implement solutions
• Ability to work independently and prioritize work to meet deadlines

Additional considerations include the following:

• Experience in the juvenile justice system
• Knowledge of court service unit operations
• Knowledge or experience of basic budgeting, procurement support, and expense tracking

Selected applicants are subject to background investigation and pre-employment drug screen. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.

Pre-employment medical screenings are required for some DJJ positions.

A valid driver's license is required of DJJ employees to operate a state-owned or leased vehicle.

You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position. You can include the Card asan attachment with your state application.

DJJ is committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.

The Commonwealth of…