Human Resources Specialist

POSITION DESCRIPTION

St. Catherine's School is an Episcopal day school in Richmond, Virginia, founded in 1890 enrolling roughly 950 girls age 3 through grade 12. Located on a 16-acre campus in the western part of the city, St. Catherine's core values include pursuing academic excellence, developing character, nurturing spiritual growth, celebrating individuals, and building community.

St. Catherine's School provides a rigorous education that prepares girls with diverse perspectives for a lifetime of learning, leadership, and service in a global community.

St. Catherine’s School seeks a committed and solutions-oriented part-time Human Resources Specialist. The Human Resources Specialist supports the daily operations of the Human Resources Department with primary responsibility for recruitment, onboarding, employee records management, and regulatory compliance. This position plays a key role in onboarding talented employees while ensuring compliance with applicable federal, state, and school policies, including Virginia Department of Education Child Day Center Licensing requirements for licensed early childhood programs.

The HR Specialist also serves as the primary backup for payroll processing and provides exceptional customer service to employees throughout the employment lifecycle.

Supervisor: Human Resources Manager

Supervisory Responsibilities: None

Position Status: Salaried, non-exempt, part-time, 12-month schedule

Hours of Work: Standard work week; 8:00am-12:00pm flexible

• Coordinate the full-cycle onboarding process for faculty, staff, and seasonal positions
• Develop and post job advertisements on various recruiting platforms (Workable, NAIS, VAIS, NAES, etc)
• Act as back-up for drafting employment contracts and offer letters
• Maintain candidate tracking spreadsheets
• Partner with division heads to identify staffing needs and improve recruitment strategies

• Coordinate all pre-employment requirements, including background checks, employment eligibility verification (Form I-9), and required employment documentation
• Ensure all required employment forms, acknowledgements, and benefit enrollments are completed accurately and turned in to Payroll and Benefits Manager for processing
• Coordinate technology, building access, and new hire setup with internal departments
• Serve as a resource for new employees during their transition into the School community

• Maintain compliance with Virginia Department of Education Child Day Center Licensing regulations related to personnel records and staff qualifications
• Monitor required background checks, fingerprinting, child abuse registry searches, staff health form documentation, and other licensing requirements
• Track required employee certifications, annual trainings, and professional development
• Maintain documentation supporting licensing inspections and audits
• Work with Lower School to stay current on applicable federal, state, and local employment laws and licensing requirements

• Maintain accurate and confidential employee personnel files, both electronic and paper
• Report and document employee status changes, promotions, transfers, salary adjustments, and separations
• Maintain HRIS data and ensure accuracy of employee records
• Assist with benefits enrollment during open enrollment and throughout the year

• Serve as backup for payroll processing
• Ensure payroll records are accurate and maintained in accordance with established procedures
• Assist employees with payroll-related questions as needed

• Maintain strict confidentiality of employee information
• Assist with HR reporting, audits, and special projects
• Recommend process improvements that increase efficiency and enhance employee service

Note:

This position description has been designed to indicate the general nature and level of work to be performed by employees within this classification. This position description should not be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this…