HR Coordinator

The HR Coordinator will provide hands-on support throughout the onboarding and pre-employment process, helping ensure candidates move through required screenings and documentation efficiently. This position will work closely with candidates, recruiters, hiring managers, vendors, and internal teams to coordinate background checks, resolve issues, maintain accurate records, and provide timely communication throughout the process.

Coordinate background screening and pre-employment activities for new hires.

Monitor candidate progress and proactively follow up on outstanding documents, information, and screening requirements.

Serve as a primary resource for candidates, recruiters, hiring managers, and vendors regarding onboarding and screening questions.

Maintain clear and accurate documentation of candidate communications, case updates, and required follow-up.

Identify screening discrepancies, delays, or other issues and escalation appropriately to ensure timely resolution.

Manage multiple active onboarding and screening cases while maintaining established deadlines and service expectations.

Maintain Excel spreadsheets, tracking reports, and other operational data used to monitor onboarding activity.

Partner with internal teams and external screening vendors to resolve outstanding items and keep the hiring process moving.

Assist with HR projects, process documentation, job aids, and continuous improvement initiatives.

Handle confidential employee and candidate information with discretion while ensuring records remain complete, organized, and audit-ready.

Bachelor’s degree or an equivalent combination of education and relevant experience.

2+ years of experience in HR operations, onboarding, talent acquisition support, background screening, customer service, or a related function.

Strong verbal and written communication skills with the ability to provide professional support to candidates and internal stakeholders.

Excellent organizational skills and attention to detail.

Ability to manage multiple priorities, cases, and deadlines in a fast-paced, high-volume environment.

Proficiency in Microsoft Excel, including formulas, sorting, filtering, pivot tables, and basic data analysis.

Experience working with HRIS, ATS, onboarding, or case management systems preferred.

Previous background screening or pre-employment verification experience is a plus.