Arts Registrar

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JLL is seeking an Art Collection Registrar to manage Capital One’s corporate art collection in Richmond, VA. This role combines museum-quality collection management with data systems expertise to maintain comprehensive documentation, oversee artwork logistics, and support workplace integration of Capital One’s art program. Working as part of a collaborative art management team, the ideal candidate brings both registrarial training and strong technical skills to ensure collection integrity and operational excellence.

• Manages and maintains a museum-standard collections management database, ensuring accurate cataloging of all collection objects
• Records all collection activity including acquisitions, loans, installations, deinstallations, condition assessments, and valuations
• Refines custom database fields and functionality to support collection-specific tracking needs
• Maintains comprehensive documentation of artwork location, provenance, condition history, and financial records
• Generates reports for stakeholders including collection summaries, valuation updates, and monthly operational metrics
• Ensures data integrity through regular audits and quality control procedures
• Collaborates with client IT team on database coding and maintenance requirements
• Develops bulk data upload processes using dynamic coded macros and structured spreadsheets
• Produces system-generated reports from the collection database for team distribution

• Creates and implements operational guidelines for artwork handling, storage, and conservation
• Develops acquisition and deaccession policies aligned with Capital One's corporate objectives and museum best practices
• Establishes standardized procedures for artwork movement, installation, and maintenance
• Documents workflows that integrate seamlessly with Facilities Management and Workplace Experience teams
• Authors training materials and protocols for staff and vendors handling artwork

• Conducts regular physical inventories to verify artwork locations and conditions
• Maintains accurate location tracking as artwork moves between storage, work spaces, and temporary installations
• Catalogs new acquisitions with detailed object records including artist information, materials, dimensions, and provenance
• Manages artwork accessioning and deaccessioning processes in compliance with established policies
• Coordinates artwork tagging, labeling, and identification systems

• Coordinates appraisal activities with third-party vendors, providing collection data and documentation
• Archives appraisal records and ensures all valuations are current in collection database
• Supports insurance documentation by providing valuation reports and condition information
• Tracks artwork values for financial reporting and asset management purposes

• Serves as point of contact for third-party vendors including art handlers, installers, conservators, framers, and appraisers
• Manages relationships with art transportation and storage companies
• Oversees packing, crating, and shipping of artwork for loans, exhibitions, or relocations
• Establishes vendor protocols to ensure conservation-minded handling standards

• Manages onsite and offsite storage facilities, ensuring proper environmental conditions and security in collaboration with local team members who oversee art activity at these locations
• Ensures vendor compliance with procedures for packing…