Born-Digital Collections Coordinator

Title:

Born-Digital Collections Coordinator #00220

State Role

Title:

Library Specialist IIIHiring Range:
Commensurate with experience up to $91,080

Pay Band: 5

Agency:
The Library of Virginia

Location:

The Library of Virginia Agency Website: https://(Use the "Apply for this Job" box below). Recruitment Type:
General Public - G

The Library of Virginia seeks a Born-Digital Collections Coordinator to lead agency-wide planning and technical management of its born-digital government and manuscript records. As part of the Digital Initiatives & Web Services division, the ideal candidate will bring a collaborative and intellectually curious spirit to the development of the proper policies, procedures, technologies, and documentation that supports the sustainability and public access to these records.

This role helps the Library of Virginia catch up and stay ahead on born-digital records—particularly state government records. To make this modern content accessible, we’re hiring a technical expert to strengthen how we collect, manage, preserve, and make these records available to the public.

Responsibilities include a thorough needs analysis of the current backlog of electronic records and the development of effective workflows and procedures for the transfer, accessioning, technical processing, and public access to the records. This work will be done in collaboration with archivists and librarians tasked with the appraisal and descriptive processing of the records. The person in this position will also serve as the administrator for the Library’s Archive-It web archiving collections and will participate as part of a team that manages the Library’s digital preservation system, Ex Libris’ Rosetta.

• Support and improve workflows to accession, process, and describe electronic records, especially in collaboration with the Government Records Services team
• Test and help select tools that make the work scalable and reliable
• Help move content toward public availability/access
• Support collection management and preservation planning for long-term stewardship

Even those who have never had “archivist” in their job title are encouraged to apply. The work can be done by those with experience such as:

• Digital archives / digital preservation work
• Records management (especially electronic records)
• Managing digital collections, metadata, or repositories
• IT/data roles involving repeatable workflows, file management at scale, tool evaluation, documentation, or process improvement, especially for libraries or cultural heritage organizations

Demonstrated experience in repeatable technical workflows, digital file management at scale, application and tool evaluation, documentation, or process improvement, preferably for libraries or cultural heritage organizations. Knowledge of legal and professional issues impacting born-digital records management, such as record authenticity and integrity. Understanding of public access needs and public service functions in archival repositories. Excellent writing, communication, and interpersonal skills required.

Demonstrated ability to conduct research, analyze trends, develop and write policies and guidelines, understand and organize complex workflows and exercise a high level of independence, decisiveness, leadership, and consensus-building. Formal training or experience in archives administration and processing, born-digital records digitized collection creation and management, or information technology.

Comprehensive knowledge of records management and archival standards, practices, and procedures. Considerable knowledge of descriptive, technical, preservation, and structural metadata standards, including the Open Archival Information System (OAIS) model,…