Legal Practice Assistant

Overview

Mc Guire Woods  LLP has an opening for a Litigation Practice Assistant in our Richmond, VA office. The ideal candidate will have a strong background in supporting a high-profile, complex litigation practice. They will have experience successfully managing a high volume of time-sensitive tasks, possesses strong attention to detail, maintains efficient and accurate organizational skills and effectively communicates with firm stakeholders at all levels.

Mc Guire Woods , one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, Mc Guire Woods  offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

• Assemble exhibits and hearing binders; prepare document productions; schedule depositions.
• Coordinate mailings, deliveries, copy jobs, and legal/court (paper and electronic) filings where appropriate.
• Responding to general client inquires, which may be billable or non-billable, and meeting client requests and expectations in a timely and consistent manner (e.g., document revisions, scanning records to PDF, applying naming conventions to file, photocopying, etc.).
• Assisting with new business intake process (submitting conflict checks, drafting file opening requests, drafting engagement letters).
• Maintaining an organized system for physical files including intake, retention, retrieval, and transfer of records.
• Prepare, edit and format legal document shells and correspondence. Generate document comparison reports.
• Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures.
• Make travel arrangements as required.
• Enter attorneys’ time into the time management system accurately and as needed; verify client/matter numbers and practice codes.
• Manage attorney calendars, email traffic, phone calls, and mail.

• 3+ years of litigation assistant experience.
• Experience in a legal environment preferred.
• Strong interpersonal skills and professional demeanor with the ability to work under pressure and in a detailed, deadline-driven environment.
• Technical proficiency with Microsoft Office applications, strong word processing ability, and strong proof reading skills desired.
• Excellent planning and organizational skills.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Possess a high degree of flexibility and ability to adapt to changing needs.

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