Project Cost Administrator

Objective

We are seeking a Project Cost Administrator to join our team. The ideal candidate will be detail-oriented, proactive, and capable of managing complex cost tracking and asset capitalization processes within a dynamic project environment. This role is a seconded, part‑time position; the candidate will be employed by ITAC but will work full‑time on assignment with a client in Richmond, VA. Day‑to‑day responsibilities will be managed on‑site with the client, while ITAC provides ongoing support, resources, and benefits as the employer.

Hours can vary.

• Run spending and purchase order reports in SAP to capture project spending to date and open commitments.
• Create and manage assets in SAP for capitalization at project completion, including asset descriptions, classes (e.g., conveyor, pump, HVAC, building), serial/model numbers, manufacturer details, installation location, and project number.
• Develop capitalization templates to assist engineers in allocating costs across various assets.
• Generate SAP capitalization templates for streamlined data entry.
• Coordinate labor codes and superior work orders for projects requiring PM labor:
  • Request labor codes from PP&E and create superior work orders in SAP.
  • Update Project Builder in SAP with labor codes and work orders.
• Manage equipment disposal processes:
  • Create Notices of Intent to Dispose (Noids) and Property Disposal Requests (PDRs) in SAP.
  • Distribute Noids via email and route PDRs through Docu Sign for approvals.
  • Upload approved PDRs to Finance portals for asset removal from books.
• Maintain and update Finance’s quarterly B&A reports:
  • Ensure engineers provide timely updates and assist with data entry as needed.
• Investigate and resolve discrepancies in open PDRs and coordinate with Finance and engineers for closure.
• Provide creative solutions for locating assets in SAP when disposal documentation is incomplete.

• Experience: Minimum of 3–5 years in project cost administration or a similar role, preferably in a capital projects environment.
• Technical
  
  Skills:
  
  Proficiency in SAP and Microsoft Office Suite (Excel, Word, Email).
• Strong analytical and organizational skills with exceptional attention to detail.
• Ability to collaborate effectively with engineers, finance teams, and other stakeholders.
• Knowledge of asset management and disposal processes.
• Bachelor’s degree in Business, Finance, Engineering, or related field preferred.

• Health, Vision, and Dental Insurance
• 401k & ESOP
• Life Insurance
• Short & Long-Term Disability
• Sick Time Off
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Tuition Reimbursement
• Professional Development
• Wellness Program
• Mentorship Program
• Safety Incentive Program
• 24/7 Chaplain Care